Junior Legal Executive

4 days ago

Dublin, Dublin City, Ireland Reed Personnel Sevices Full time

Junior Legal Executive Dublin 2 Legal Practice Permanent Position, hybrid working available after probation Profile * Client Management o Liaise with Clients in relation to case files, if requested. o Cultivate/ maintain a professional & helpful relationship with Clients at all times. * Phone Calls o Handle incoming & outgoing phone calls promptly. o Record relevant incoming & outgoing calls in the Call Notes facility on the Keyhouse system in order to document all activity pertaining to a case & keep the system file up to date. * Emails o Handle incoming & outgoing emails promptly. o Issue emails pertaining to case files from the Keyhouse system email facility. o Update physical & electronic files with any relevant information from emails as required. * Diary Management o Organise meetings, appointments or other events for cases, as requested by Legal Executive. o Organise meeting facilities & notify the relevant parties in advance as requested. * Post o Review post with Legal Executive & progress assigned post as instructed. o Scanning of incoming post and reports to the Keyhouse system o Issue any outgoing post as required. * Dictation o Review & update/finalise any completed dictation received from the Legal Typists/ Legal Executive, & issue as requested. * Physical Case Files o Maintain physical file information by ensuring all post & other documentation is filed in a timely manner, as instructed. o Print required case documentation to add to physical files (minimising printed materials where possible), as instructed. o Close out physical files when completed & organise shipment to offsite storage facility, if requested. * Electronic Case Files (Keyhouse System) o Utilise the system Task List to document & plan case activities as required. o Maintain electronic file information by ensuring that all relevant documentation is scanned onto the system as required, using the correct templates & naming conventions, as requested. o Update call/meeting information using the relevant system facilities. * Company Spreadsheets o Update case related data in the relevant Company spreadsheet, if requested. o Ensure all Company spreadsheets are ready for Client submission in advance of deadline, if requested. * Reporting o Maintain any spreadsheets and reports as requested by Legal Executive. Skills/ Knowledge In order to successfully perform this role, the following skills/ knowledge are necessary: * Law degree or Secretary/Executive qualification/ experience would be desirable * Good typing skills are crucial even though there will be support from a typing pool * Very proficient in MS Word, Excel & Outlook, experience with a case management system such as Keyhouse would be a significant advantage. * An excellent capacity to communicate orally and in writing, in the English language is essential to the role. Good spelling, grammar & legal terminology knowledge essential. * Numeracy is important to the role as it will involve managing fee notes and creating of invoices. * A personable nature and professional phone manner are very important to this role. * The successful candidate must be a strong team player, with good self-management, especially time management skills * Attention to detail is important to this role. Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills: legal executive junior litigation keyhouse Benefits: Neg

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