Immediate Start: Admin Specialist

1 week ago

Dublin, Ireland Cpl Healthcare Full time

Cpl in partnership with our client Pfizer are seeking an Admin Specialist to join the team for a 12 month fixed-term contract supporting a digital project converting paper-based GMP fillable forms and logbooks into digital, audit-trailed records using an in-house digital solution. This role carries a hybrid working model.

Overview

Pfizer is seeking a highly motivated and detail-oriented contract resource to assist in converting paper-based GMP fillable forms and logbooks into digital, audit-trailed records using an in-house digital solution. This role is critical to supporting compliance, operational efficiency, and digital transformation within regulated environments.

Key Responsibilities

- Digitise GMP forms and logbooks

- Ensure accurate version control and metadata tagging for compliance.

- Apply advanced spreadsheet-like techniques (e.g. formulas, conditional formatting, data validation) to support automation and data integrity.

- Maintain high productivity and quality in completing daily assigned tasks.

- Collaborate with internal teams to understand form requirements and workflows.

- Support & maintenance of central repository of common formulae & conditional formats

- Review & test the work of other peers to ensure it has been set up properly

- Support development & maintenance of dashboards to monitor performance

- Query an standard relational database to perform data analytics

- Train internal users on form usage and digital workflows as needed.

Must Have Skills & Attributes

- Fast learner / adopter of new computer systems

- Proficiency in Microsoft Excel or equivalent spreadsheet tools.

- Experience formatting Word documents (tables, fonts, resizing, pagination, etc)

- Strong self-discipline and motivation to complete piece work independently.

- Excellent attention to detail and ability to follow SOPs & compliance rules without supervision.

- Clear and effective communication skills, especially for training and documentation.

- Ability to work methodically and consistently in a regulated environment.

- Professional English speaker/writer

Desirable Experience

- Prior experience in pharmaceutical, GMP, or GxP-regulated environments.

- Familiarity with digital document systems or form automation platforms.

- Experience working in prior digitization projects

- Multi-lingual capabilities are potentially a plus – Spanish, Italian, Japanese, Chinese, etc

- Ability to write simple data queries (SQL, Python, R) & perform data analytics

Please note: There may be international travel required - Puurs (Belgium)/Vienna (Austria) for some training/meetings, as required.

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