Health & Safety Manager

Health & Safety Manager

Location: UPMC Ireland Network (Dublin, Kildare, Kilkenny, Waterford)
Job type:Permanent

Overview of role:

The post holder is appointed to act as a competent person to provide expert advice, assistance and support to all levels of the network as required under relevant statutory provisions. The post holder will be required to exercise their unique professional judgement to influence decision making at all levels and ensure the network can meet compliance or mitigate residual risks.The post holder will work closely with the Director of Governance & Compliance and key stakeholders at all levels of the organisation, to review performance and identify risk reduction priorities, contributing to the formulation of the UPMC Network annual health and safety plan. To provide Health and Safety focus to the UPMC Network, and to work with the operations teams to improve the company’s current health and safety systems, and to work closely with the site teams to bring improvement and change. To be responsible for all strategic guidance to the Executive Committee on all Health, Safety and Environmental matters. You will be accountable for all measurement, management and implementation of our Health, Safety and Environmental Policies.This is a UPMC Network role with a flexible working base. The role will cover all UPMC locations.

Primary Duties and Responsibilities:

- To promote company values in all dealings with other employees, clients, sub-contractors, and other external contacts.
- To support and promote the development of a strong Health and Safety focused culture across the Network and promote good safety behaviours.
- To have extensive knowledge in Health and Safety legislation and best practice to assist with compliance and continuous improvement.
- Responsible for planning, reviewing and developing health and safety policies for existing, new and emerging risks, ensuring compliance with relevant existing and new legislation
- Work in partnership with key stakeholders to develop, take forward, evaluate and review direction, policies, guidance and strategies
- To support the development of measurement systems to ensure that Health and Safety performance are accurately monitored.
- To liaise with employees, subcontractors and suppliers on Health and Safety matters as required.
- To identify possible operational risks or opportunities, and work with operational teams to ensure an appropriate and effective response.
- To support the development of briefing and communication strategies to ensure that the Health and Safety plan and important information is understood and operated by all employees and subcontractors.
- Lead the full end to end process from development of health and safety initiatives to implementation and management.
- Conducting regular audits, assessments and inspections and ensure sites are adhering to regulatory compliance
- Coaching and supporting project teams to generate new solutions to common, everyday issues.
- Working closely with the Director of Governance & Compliance to ensure the organisation's H&S strategy is implemented successfully
- Bringing new and creative thinking to the business whilst still maintaining exceptional H&S standards.
- Communicating positive H&S performance effectively to both internal and external stakeholders
- Engaging across the sites, implementing health and safety policies and procedures, and ensuring compliance with health and safety legislation.
- Conducting training, toolbox talks, inductions and investigating incidents where required.
- To support the HR and General Managers with any occupational health issues.
- Reviewing the production of risk assessments and method statements and answering any health and safety related queries.
- Undertaking audits and inspections of the site, identifying areas for improvement, and reporting on the findings.
- Develop a hub and spoke model of health & safety teams across and establish the lead person on each site with the necessary education, qualifications and experience.
- Attend and provide reports to network and local Health & Safety committees.
- To comply with all GDPR regulations.
- Any other duties as required by the Director of Governance & Compliance.

KEY RESULT AREAS

• Identify,design, develop and test new and innovative concepts / models / practices /products and equipment to ensure compliance with legislation and good practicemodels.
• Advise onchanges in prevailing legislation and good practice models. Provide informationon how this affects practice and control all elements of the building andrefurbishments from inception to completion
• Discussand provide advice on sensitive and contentious information, with staff of allgrades and disciplines maintaining confidentiality and integrity at all times.This includes providing expert advice on the best use of space work activitiesaffected new builds and refurbishments as well as suitability for intendedpurpose.
• Providekey stakeholders with timely information and cost-effective compliancesolutions where changes in legislation and good practice standards are likelyto impact on the delivery of services or organisational aims and objectives.
• To adviseSenior Management Teams on the implications of current and emerging health andsafety legislation and civil proceedings, evaluating options and makingrecommendations to provide assurance and/or inform decision making and actionplanning.
• To takethe lead for health and safety related topics in support of the network’sagenda to achieve maintain and monitor compliance with the Health and SafetyAuthority’s legislative requirements, and HIQA, JCI & CHKS Standards.
• Providehonest, transparent, independent reports of adverse incident investigationfindings including recommendations and learning points to reduce the risk ofrecurrence.
• Audit andreview the Health and Safety performance of the organisation in preparation ofthe annual report and formulate an action plan with the Director of Governanceand Compliance.
• Activelypromote the quality of Health and Safety systems and processes through aproactive reinforcement.

Accident/Investigation

• ScrutiniseIncident Reporting forms for staff, patients and visitors; and make a decisionon to what action is appropriate in each case through the UPMC Q-Pulse system.
• Maintaina strict confidentiality with respect to incident reporting and investigation.
• Supportmanagers in the investigation of incidents throughout the network especiallywhere expert Health and Safety advice is required.
• Prepareand review the general Health and Safetystatement and other health and safety sub policies. Ensuring the policiesadhere and comply with relevant and up to date legislation to be the basis forthe trusts processes and procedures and legal compliance.
• Rewritepolicies when required by legislation, change in process or followingaccident/incidents.
• Accountablefor all the above changes and the timely communication through various channelsto embed the new practice and process and to remain legally compliant.

Service Delivery & Development

• Evaluatehealth and safety performance throughout the network to identify areas of risk.Develop and implement a plan to promote and improve best practice.
• Carryout trend and gap analysis and provide advice and recommendations to relevantcommittees and senior managers regarding health and safety risks by conductingaudits and inspections.
• Totake responsibility for improving the management of Health and Safety of theUPMC network by developing, training and improving procedure and compliance andto provide guidance for and the delivery of training in health andsafety-related topics.
• Prepareand deliver Health and Safety Awareness and legal responsibilities Sessions andCourses for all Managers and service leads.
• Design,plan, implement and evaluate health and safety learning and developmentprogrammes both face to face and e-learning and Participate in Health andSafety induction programmes for new starters taking into account changes inlegislation and new advances in equipment.

Governance

• Undertakeregular Internal Health and Safety Audits and inspections of wards anddepartments within the network, through the application of the environmentalaudit which focuses on specific Health and Safety topics, and document relevantcorrective actions.
• Take ananalytical approach on information gathered from audits and inspections and acton findings.
• Conductaudit analysis and produce complex audit reports on the trust environmentalaudits and recommend remedial actions on any deficiencies highlighted.

Patient/Customer Service

1. Assist with the development of systems and procedures forreducing staff absence through provision of proactive risk reduction measures,early intervention and rapid referral facilities for staff.
2. Participate in the development of the organisation’swellbeing and emotional resilience programmes
3. Work with key stakeholders in the identification anddevelopment of health surveillance and systems and arrangements for staffwellbeing.

Qualifications & Experience:

- Proven experience working in a health and safety capacityin a complex environment, minimum 5 years with 2-3 years in a Senior Leadershipposition.
- Health and Safety experience within healthcare.
- Professional certifications (NEBOSH, IOSH (CMIOSH), or equivalent) IOSH qualification
- Diploma and other relevant H&S qualifications.Bachelor’s degree in occupational health and safety, Environmental Science, or a related field.
- Masters/Postgraduate desired
- Strong knowledge of Irish health and safety regulations
- Excellent communications skills and ability to work wellwith a wide range of people
- Drive and enthusiasm with the ability to promote apositive Health and Safety culture
- Commitment to continuous professional development
- IT literate
- Strong written and verbal communication e.g. reportwriting, briefings, and presentation skills
- Able to work under pressure and deliver results to tightdeadlines.
- Influence and persuading skills
- A flexible attitude to working.

EqualOpportunity Statement and Benefits

UPMC is an equal opportunity employer.We celebrate diversity and are committed to creating an inclusive environmentfor all employees.

At UPMC we provide a total rewards programthat is not only market competitive, but fair and provides growth opportunitiesfor all our colleagues.

Compensation – Competitive pay for the work employees do – base pay, performance related payand premium pay where applicable.

Benefits –Fully paid maternity and paternity leave for new parents. Competitive PensionPlan, company funded Death in Service Benefit x 3 times. Critical Illness coverfor all employees up to the age of 66.

Performance and Recognition – Rewards for performance that supports the goals and mission ofUPMC through our annual ACES programme.

Work-Life Balance – Enhanced annual leave up to a maximum of 27 days. Flexibleworking opportunities to support you to work around external familycommitments.

Developmentand Career Opportunities – Opportunities for each employee to reachtheir career goals through continued learning and/or advancement.

AboutUPMC

UPMC is a renowned multinational academic medicalcentre committed to delivering people-focused care that’s close to home.Headquartered in Pittsburgh and affiliated with the University of PittsburghSchools of the Health Sciences, UPMC shapes the future of health throughclinical and technological innovation, research and education.UPMCexpands its expertise globally, bringing world-class care acrosscontinents through its UPMC Internationaldivision — an owned and operatednetwork of hospitals and ambulatory care centres in Italy, IrelandandCroatia. UPMC International brings new access to the signature specialtyservices of UPMC Hillman Cancer Centre, UPMC Sports Medicineand others tomore people in more places around the world.

In Ireland UPMC has provided high-quality healthcare in the South East since2006. UPMC’s operations in Ireland now include UPMC Whitfield Hospital inWaterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital inClane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available atthe UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapylocations in Waterford and Cork, UPMC The 4th Practice in Mallow, and acrossUPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, andMayo. UPMC has also established a nationwide Concussion Network. UPMC'sGlobal Technology Operation Centre is based in Kilkenny.

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