Project Co-ordinator

3 weeks ago

Loch Garman, Loch Garman, Ireland Tekpak Automation Ltd Full time

Role Overview The Project Coordinator will play a critical role in supporting the successful delivery of automation projects for pharmaceutical and food sector clients. This role combines project coordination with procurement administration, ensuring that materials, components, and services are purchased, tracked, and delivered on time to meet project schedules. The Project Coordinator will act as a central point of communication between project managers, engineering, procurement, suppliers, and manufacturing teams. In this role the Project Coordinator may be required to take on simpler projects with the support of Project Engineers and/or Project Managers. Roles and Responsibilities Project Coordination Support the Project Management Department in planning, monitoring, and reporting on project progress. Prepare and maintain project documentation, schedules, and status reports. Coordinate internal resources and communicate effectively across engineering, manufacturing, and quality teams. Track project milestones and highlight risks or delays to the appropriate Project Manager. Support FAT (Factory Acceptance Test) and SAT (Site Acceptance Test) preparation by ensuring all materials and documentation are in place. Ensure compliance with internal procedures and client requirements (e.g., GMP, pharma standards). Procurement Administration Raise purchase requisitions and purchase orders in line with project requirements. Liaise with suppliers to obtain quotations, confirm lead times, and manage order acknowledgements. Track delivery schedules to ensure timely arrival of goods and escalate risks of late delivery. Maintain accurate procurement records, including BOM (Bill of Materials) updates and supplier documentation. Work with finance to resolve invoice queries and ensure accurate cost tracking against project budgets. Develop and maintain relationships with key suppliers to improve reliability and performance. General Contribute to continuous improvement of project and procurement processes. Support the Project Planner with resource planning, reporting, and project governance. Uphold company standards for safety, quality, and compliance at all times. Essential Requirements Minimum 2 years experience in project coordination, project administration, or procurement. Strong organisational and time management skills, with ability to manage multiple priorities. Excellent written and verbal communication skills. High attention to detail and accuracy in documentation. Competent in MS Office (Excel, Word, Outlook); ability to learn ERP/MRP systems quickly Tekpak use IntegroERP Proven ability to work collaboratively across departments and with external suppliers. Desired Requirements Experience working in an automation, engineering, or manufacturing environment. Understanding of procurement processes and supplier management. Familiarity with GMP, pharmaceutical, or food sector standards. Qualification in Business Administration, Supply Chain, or Project Management (e.g., PRINCE2, CAPM). Commercial awareness and basic negotiation skills.

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