Office Administrator

3 weeks ago

Dublin, Dublin City, Ireland Osborne Full time
Office Administrator (Permanent, Onsite – Dublin City Centre)

A respected mental health organisation based in Dublin City Centre is seeking a proactive and professional Office Administrator to join their team. This role is ideal for someone with strong administrative experience who thrives in a dynamic, purpose-driven environment. Working closely with the Office Manager and supporting the CEO and Senior Management Team, the successful candidate will ensure the smooth day-to-day running of the office.

Salary: €30,000 – €32,000 DOE
Location: Onsite, Dublin 8
Hours: Monday to Friday, 9:00 AM – 5:00 PM

Key Responsibilities:

Manage administrative tasks such as filing, mail handling, meeting bookings, printing/laminating/binding, and general property maintenance.
Handle incoming phone calls, monitor voicemails, and redirect messages promptly.
Check and manage incoming emails and ensure timely responses or forwarding to the appropriate departments.
Greet and assist visitors; manage access to the office premises.
Maintain data systems, including inputting, processing, and assisting with reports.
Maintain and update insurance policies for both staff and the organisation.
Provide confidential administrative support to the CEO and Senior Management Team.
Assist in preparing and editing reports, presentations, and correspondence.
Prepare agendas, meeting packs, and documentation for board meetings.
Prepare and issue approved sales invoices.
Manage petty cash and staff expense forms.
Track staff leave (annual, sick, and statutory).
Maintain communication with funders and manage related documentation.
Track and update the funding schedule, ensuring timely invoicing and accurate records of payments.

Candidate Profile:

Minimum of 2-3 years in a similar administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
Strong organisational and time-management skills.
Ability to multi-task, prioritise, and meet deadlines in a fast-paced environment.
Excellent verbal and written communication skills.
Attention to detail and a high standard of professionalism.
A proactive and positive approach to work.
Ability to handle sensitive information with confidentiality and discretion.
Willingness to learn, take initiative, and work as part of a team.

For more information, please apply through the link provided for the attention of Louise Baynes
If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
Osborne are proud to be an Equal Opportunity Employer

#INDOSB1
#INDLOUBAYNES

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