Legal PA – Real Estate

2 weeks ago

Dublin, Dublin City, Ireland Link Personnel Full time
Our Client is an International Law Firm and is currently hiring a Legal PA to support the continued growth of the Dublin office. The successful candidate will provide high quality, proactive and experienced support to a team of Real Estate fee earners. The team acts for some of the foremost institutional investors, lenders, developers and retailers in the Irish market and around the world. They have a strong culture of support and collaboration and, as a member of the team, you will be encouraged to contribute to business and practice development activities.

Salary: to €40K

Benefits: Pension, Healthcare, Life Assurance, Income Protection, Hybrid working, 25 days AL, Career Progression

The Role:

- Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital.
- Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required.
- Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firm wide best practice protocols.
- Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files.
- Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate.
- Identifying and recommending cost efficient options for complex travel arrangements.
- Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource.
- Support in preparation and management of transactional documents and contracts, title deeds, security deeds and correspondence.
- Liaise with internal teams, stakeholders, external parties/bodies such as Banks/Councils/Government departments/Vendor/Purchaser solicitors and clients to ensure matter tasks are efficiently and professionally completed.
- Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots.
- Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required.
- Utilise the firm's internal legal assistance team on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way.
- Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts.
- Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role.
- Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance.
- Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires.

The Candidate:

- 2-3 years' Real Estate Legal PA experience (or equivalent) gained within a comparable environment and at an appropriate level.
- Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation.
- Be a confident stakeholder manager, with evidenced experience of engaging with internal and external stakeholders of all levels.
- Adopt a consultative and thorough approach to tasks.
- Maintain efficient diary and task management across a range of tasks, ensuring the accuracy and levels of service expected within a high performing team.
- Have enthusiasm, resilience and ambition to find solutions to problems.
- Remain calm and optimistic in time sensitive situations or under pressure.
- Willingness to work flexibly to meet client needs.
- High degree of competence in the use of Microsoft Office suite.

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