Bid Coordinator

The Brennan & Co Group, founded in Dublin in 1967, incorporates four companies – Brennan & Co, Brennan & Co NI, Brennan & Co SVS and Irish Power and Process Ltd. The Group is a market leader in the supply and servicing of equipment, reagents and consumables along with supply chain management to the Life Sciences, Healthcare, Industrial and Pharmacy sectors in Ireland, Europe and Asia.

At our heart we have always had a focus on our people. Our suppliers, our customers and our employees. We value innovation, exceptional customer service and quality in all we do.

We are a dedicated team of professionals who love what we do and the people we work with. Join us on our journey to grow our business while maintaining our core values of accountability, honesty, respect and communications.

WHY THIS ROLE EXISTS

The Bid Coordinator will be responsible for managing the full lifecycle of tender submissions and proposals, ensuring timely, high-quality, and competitive bids that reflect The Brennan & Co Group's capabilities and value. This role is critical in supporting our strategic growth and client acquisition goals.

Working with Directors and Sales, the successful candidate will take ownership of day-to-day bid coordination and ensure that all aspects of submission are completed to the highest standard within prescribed timelines.

TASKS AND RESPONSIBILITIES

- Review all incoming public and private tender opportunities in line with business strategy

- Monitor tender portals and circulate relevant opportunities to internal stakeholders

- Analyze tender specifications; identify key requirements and coordinate clarifications or site visits if necessary

- Coordinate and compile all submission material, ensuring alignment with client expectations

- Ensure internal teams are aware of timelines and drive submission scheduling

- Liaise with external bid teams and maintain clear and professional communication throughout the process

- Maintain and update the internal bid database and content library

- Ensure consistency and quality in the presentation and formatting of bid documents

- Assist with production of supporting materials such as project profiles or case studies

- Monitoring of subscribed websites for requests for submission of tenders and circulating to Business Managers/Directors

- Support marketing with any related collateral requirements

- Ad hoc duties as required to support the Sales teams

SKILLS/EXPERIENCE REQUIRED

Core Competencies:

- Minimum of 2+ years of administrative experience

- Previous experience in a bidding/tender coordination or document control role is desirable

- Excellent written and verbal communication skills

- Strong organisational and time-management abilities

- Confidence to challenge constructively, push back where appropriate, and stand firm on timelines or quality standards when necessary to ensure successful outcomes

- Ability to prioritise and manage multiple concurrent bids under tight deadlines

- High attention to detail and accuracy in written materials

- Proactive problem-solving mindset and ability to work independently

- Collaborative team player with strong interpersonal skills

- Flexible and adaptable in a dynamic business environment

- Commitment to delivering high-quality work and meeting deadlines

- Experience working with the Health Service Executive (HSE) or familiarity with Irish public procurement frameworks is highly desirable.

Desirable:

- Familiarity with public procurement processes and tender portals

- Proficiency in Microsoft Office Suite (especially Word and PowerPoint)

- Experience working with CRM and document management systems

- Bachelor's degree or relevant qualification in Business, Administration, or Communications (preferred but not essential)

What we can offer you

- A competitive Salary + up to 10% bonus

- 5% Pension contributions (following probation)

- Flexible working options

- Death in Service Benefit

- Income Protection

- Maternity & Paternity Leave Payment

- Employee Assistance Programme

- Monthly Social Events

- Learning & Development Support

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