Procurement Officer Grade VII

Overview

Dublin Dental University Hospital

Procurement Officer Grade VII (Permanent & Full-Time)

The Dublin Dental University Hospital is seeking to recruit a Procurement Officer in the Finance Department to join the team as soon as possible. This post is a permanent contract (whole-time) Monday to Friday business hours. The Procurement Officer will work closely with the Head of Finance and will work within the Finance Team and will be responsible for working with all divisions in the Hospital in maintaining a robust internal control environment for the procurement function.

The position reports to and is accountable to the Head of Finance or any other authorised designated officer so delegated by the CEO.

Outline of Duties and Responsibilities

The duties and responsibilities of the Procurement Officer include but are not limited to the following:

- Developing policies and procedures and maintaining a robust internal control environment for the procurement function.

- Leading the development of the Hospital’s procurement plan.

- Ensure the DDUH fully utilises all available OGP/HSE Procurement Frameworks and operate e-procurement tools available through etenders.gov.ie.

- Promoting procurement awareness within the Hospital and updating staff on changes in procurement law.

- Management of a procurement reporting systems to include a contract register to provide oversight of procured contracts and forecasted procurement requirements.

- Supporting the following administrative duties:

- Prepare and coordinate tender documentation and oversee tender process including;

- Advice on selection and award criteria.

- Advice on specifications.

- Drafting and preparation of tender documentation.

- Management of tenders through e-tenders and the OJEU portal.

- Evaluate supplier responses and prepare clarifications for supplier award process.

- Carry out evaluations, organise consensus scoring sessions where relevant and prepare award and regret letters as necessary.

- Preparation, coordination and execution of contracts.

- Maintain procurement files to support C&AG review, internal and external audit.

- Provide regular reports on procurement activity to management team and budget holders.

- Contract management on completion of a competitive process with the relevant stakeholders for the duration of the contract.

- Review of purchase order requisitions to ensure proper procedures followed.

- Ad hoc procurement duties as required.

- Providing expert advice and advise the CEO / Management teams on emerging procurement issues.

- Carry out audits of different categories of non-pay expenditure to ensure the correct Procurement method was used.

- Carry out value for money reviews to ensure DDUH is getting the best value at all times from the use of taxpayers’ money.

- Lead the implementation of any recommendations from Internal and External Audits in the area of Procurement.

- Provide assurance to the CEO in the area of Procurement for the purposes of completing the HSE Annual Compliance Statement.

- Represent the organisation at meetings both internal and external with agencies/bodies/groups as required.

- Being part of the Finance Department of the hospital and providing admin/accounts support in the department as required.

- Any other duties as delegated by Head of Finance / CEO from time to time including special projects.

Qualifications, Experience and Person Specification

Each candidate must have:

- A minimum 3 years’ procurement and contracts management experience in public and/or private sector.

- A certificate in procurement/public procurement and desirable QQI level 7/8 degree in business or related field.

- Extensive knowledge of the public sector procurement guidelines including eTenders & European Journal portal (OJEU).

- Ability to identify and meet targets and savings through optimising procurement strategies.

- Previous experience of applying stringent compliance standards in a procurement function while managing the execution and documentation of tender processes.

- Proven organisational skills and excellent attention to detail.

- Excellent verbal and written communication skills.

- Delivered robust, efficient and methodical work methods.

- Initiative and decision-making skills to prioritise tasks and drive results.

- A willingness to embrace a challenge and work within an evolving / changing environment.

- Ability to prepare, edit and draft policies and procedures and reports.

- Ability to communicate clearly and concisely through report writing and other documents as required.

- Strong work ethic and a “hands-on” approach.

- Excellent interpersonal and communication skills.

- Ability to deal with people at all levels within the organisation.

- Ability to and experience in liaising with external stakeholders as required.

- Strong IT skills and experience of purchasing software packages, with SAP being a distinct advantage and knowledge of accounts desirable.

- Be free from any defect or disease which would render him/her unsuitable to hold office and be in a state of health as would indicate a reasonable prospect of ability to render regular and efficient service.

- Be of good character.

General

Dublin Dental University Hospital will not be liable for travelling or other expenses incurred by candidates who may be invited to attend for interview.

Closing Date for applications is Friday, 14th November 2025 at noon.

Interviews will be scheduled promptly in person after the closing date.

Interested candidates should upload a cover letter with a copy of their Curriculum Vitae to Hirehive.

For any informal enquiries please contact Ms Catherine Brennan at Catherine.Brennan@dental.tcd.ie. A job description is available upon request and for any HR enquiries contact Simion Tita / HR Officer at simion.tita@dental.tcd.ie / landline number 01-612 7289.

All job offers are subject to two references, ongoing Garda Vetting and a satisfactory pre-employment medical.

Dublin Dental University Hospital is an equal opportunities employer.

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