Project Administrator Jobs In Dublin | WhatJobs

Showing 2 Project Administrator jobs in Dublin

Project Administrator
Posted today

Job Description
Are you organised, detail-focused, and confident juggling multiple priorities? We're looking for a Project Administrator to join our Global Design Team at Securitas Technology.

About Securitas Technology

Part of Securitas, we are a world-leading provider of integrated security solutions, helping organizations protect, connect, and optimise operations of all types and sizes. With 13,000+ colleagues across 40 countries, we deliver smarter, seamless security solutions while staying focused on our purpose: making your world a safer place.

We celebrate differences, foster inclusion, and create a supportive environment where all voices are welcomed and valued. Colleagues here are empowered to think big, experiment, and innovate, contributing to meaningful work every day.

About the Role

As a Project Administrator, you will be central to project coordination and administration, ensuring projects run on time, documentation is accurate, and compliance standards are met. You'll work closely with engineers, account managers, and vendors — keeping schedules, reports, and records up to date.

If you have experience in project administration, documentation control, and vendor management, and you enjoy supporting technical teams in a fast-paced environment, this could be the perfect role for you.

Key Responsibilities

Project & Team Support

Provide day-to-day administrative and project coordination support to the Design Team and Account Managers.

Schedule and organise project meetings, prepare agendas, capture minutes, and follow up on action items.

Help the team meet milestones and reporting deadlines.

Documentation & Compliance

Manage all project documentation, including contracts, permits, certifications, and technical drawings.

Ensure version control, proper filing, and compliance with project documentation standards.

Maintain audit‑ready records to support internal and external reviews.

Maintain vendor contracts, compliance records, and performance tracking.

Support vendor onboarding processes, ensuring required documentation is complete.

Liaise with vendors on deadlines, KPIs, and issue resolution.

Project Tracking & Reporting

Maintain project schedules, trackers, and reporting tools.

Monitor milestones, deliverables, and dependencies, escalating risks or delays where necessary.

Assist with progress reports and project status updates.

Act as a liaison between design engineers, account managers, and vendors.

Facilitate the exchange of technical documentation and design revisions.

Promote clear and timely communication across all stakeholders.

Strong organisational and time management skills.

Attention to detail with a focus on accuracy in data entry and documentation control.

Ability to manage multiple projects and deadlines.

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Comfortable working with technical teams, engineering documentation, and compliance processes.

Professional, proactive, and solution‑oriented approach.

Experience & Knowledge

Proven experience in project administration, project coordination, or PMO support, ideally within a technical or engineering environment.

Familiarity with vendor management, compliance documentation, and project lifecycle processes.

Background in supporting design, construction, or engineering teams is an advantage.

Experience with document control systems, project tracking tools, or scheduling software is desirable.

Knowledge of electronic security systems is a plus, but not essential.

Why Join Us

At Securitas Technology, we protect what matters most — people, places, and assets. As a Project Administrator in our Global Design Team, you'll play an important role in supporting the delivery of complex projects that make a real impact on safety and security worldwide.

Here’s what we offer:

Remote work flexibility – part-time or full-time options.

Career development – training and progression within a global organisation.

Supportive team culture – work with colleagues who value collaboration, precision, and accountability.

If you’re looking for a role where your project coordination and administration skills can shine, and you want to be part of a team making a difference, we’d love to hear from you.

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Administrator Calm Project – Specified Purpose Contract
Posted today

Job Description
Inland Fisheries Ireland (IFI) has a vacancy for a Administrator (0.5 time – 2.5 days/week) to join the CALM project team.

This role is required to provide high-level administrative support, requiring a thorough understanding of the overall workings and policies of IFI and to support the Peace Plus CALM project. IFI is a partner in the Peace Plus CALM project led by the East Border Region. The project is a cross-border one seeking to improve ecological quality of water focusing on a number of catchments. The appointee will support the catchment officer operating in the Glyde catchment to advance all of the project aims.

ABOUT US

Inland Fisheries Ireland are the environmental agency responsible for protecting, managing and conserving Ireland’s inland fisheries and sea angling resources.

More information can be found by visiting our website.

VISION, MISSION & VALUES

Vision

To place the inland fisheries resource in the best sustainable position possible for the benefit of future generations.

Mission

To protect, manage and conserve Ireland's inland fisheries and sea angling resources and to maximise their sustainability and natural biodiversity.

Values

We work collaboratively with professionalism

We are open, transparent and accountable

We act with respect and integrity

We are committed to stewardship and sustainability

KEY RESPONSIBILITIES

Data management & Reporting Responsibilities

Maintain records of all procurement and financial transactions in accordance with IFI and Lead partner requirements

Prepare and upload claims for reimbursement on the Peace Plus financial management portal

Prepare summary data on expenditure for monthly reports

Prepare responses to queries from Lead partner in respect of expenditure.

Collate and process claims for the CALM project

Provide support to project staff in managing the CALM project.

Ensure that CALM project management complies with all administrative and financial reporting requirements through full project lifecycle.

Support procurement of works and services to meet project deliverables.

Liaise with First Level Control verification bodies as required

Support with any other aspects of project management, including tracking of progress of project activities against goals and deliverables

KEY KNOWLEDGE & EXPERIENCE

The ideal candidate will have the following;

A recognised third-level qualification at a minimum level of NFQ Level 7, or equivalent

A full Category B driving licence that is valid in Ireland

A minimum of two years' relevant experience in an administrator administrative role

Previous experience working in a large / complex or public sector organisation

Previous experience in project or programme support

Demonstrable experience of facilitating in‑person and online engagement/training

LOCATION

The role will be based at IFI HQ at Citywest, Dublin or Creevy County Monaghan. IFI offers a hybrid working policy, more details of which will be shared with prospective candidates at the interview.

REMUNERATION

The salary scale for the position is at the level of Executive Officer as applies in Inland Fisheries Ireland, it is a 14-point scale including 2 long service increments (LSI's): Point 1 €37,564.05; Point 2 €8,360.43; Point 3 ,566.82; Point 4 ,681.39; Point 5 ,578.00; Point 6 ,451.68; Point 7 ,279.53; Point 8 ,069.55; Point 9 ,885.28; Point 10 ,697.27; Point 11 ,622.40; Point 12 ,912.50; Point 13 (LSI 1) ,757.64; Point 14 (LSI 2) , IFI Executive Officer Grade Payscales as of 01/08/2025)

TENURE

This role is being offered a part time post 2.5 days week, the duration of this contract will be till end July 2028

APPLICATIONS & SELECTION PROCESS

A cover letter and up to date Curriculum Vitae should be submitted via this website by 5:00 pm on Thursday 9th of October 2025.

Late applications or applications not received through the correct channel, as indicated above, will not be considered.

Short listing will be based on information provided in the Cover Letter and CV.

Canvassing will disqualify.

Inland Fisheries Ireland is an equal opportunities employer.

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