[10/3/2025 A] Facilities Specialist

Company description: WuXi Biologics is a world-class biologics services provider (from discovery, through to commercialisation) with global clients in the biopharmaceutical and healthcare industries. Our mission is to accelerate and transform discovery, development and manufacturing in the fast growing field of biologics to benefit patients worldwide. The company has sites/offices in China, US, EU and Asia. The company currently employs over 5,000 employees worldwide, and are providing services to over 200+ clients globally, including 13 of the top 20 biopharmaceutical companies. Job description: As Facilities Specialist you will be responsible for the safe and efficient operation and maintenance of the sites facilities systems in line with the relevant auditing (e.g. FDA/HPRA) and safety standards. The Facilities Specialist will own, control and manage the site facilities throughout the facility to deliver compliant systems capable of safe and continuous supplies to all points and users without interruption or impact. Ensure a contemporary design, a safe and compliant start-up and when in sustaining, an effective facilities operation, controls and monitoring system. Your Responsibilities In this role, you will act as SME for site facilities systems. Oversee the timely completion of system work orders and resolve issues if required, also ensuring compliance for same. Assist with continuous and reliable supply of facilities systems across the site. Oversee the planning and scheduling of system repair and maintenance activities. Support audits on the Facility and associate Compliance/Safety programmes. Point of contact for Facility related queries. Manage all Facilities contracts and contractors. Maintain review process for contracts e.g. Cleaning & Bundled Services, Integrated Security Systems, Catering, Kitchen Equipment, Site Security, Adverse Weather Services, Landscaping, Foul and Storm Drains, Pest Control, Roof Systems, Phones/Radios, Lifts, Gowning, ATEX Forklift, Cold Rooms etc. Liaise with Support / Maintenance contractors. Review and approve Facility system modifications, change requests, and SOPs. Conduct walk-downs / review of Facility installations and attend Factory/Site Acceptance Tests as required. Identify, build and implement Facility system training across the site, complete assigned training and identify gaps/opportunities for further training. Own and oversee the complete Facility system data build for the site. Develop and champion continuous improvement programmes that increase the performance and reliability of Facility equipment and systems. Develop mechanisms for monitoring, trending and reporting all Facility equipment and systems performance. Provide SME insight and technical leadership to the engineering, production and support areas. Conduct analysis of Bad Actors and drive a programme to improve reliability of equipment. Management and Control of associated site Facilities Operational Budgets, control and update procedures for all site Facilities. Ensure that all Maintenance Technicians are adequately trained in the test methods and procedures that they will be required to follow in the performance of their duties. Support Engineering Projects, Validation, Warehouse, QC/QA, Operations and other departments on all Facilities Projects/Issues. Project work with regard to specification, scope definition, budget preparation, detailed engineering design, purchasing, inspection, validation, installation and commissioning of all new facilities and buildings. Responsible for site insurance compliance, control and monitoring safe working practices. Participate in risk assessments, inspections, audits, incident investigations, etc. and implement and follow-up related CAPAs. Lead Deviation investigations within the department. Use lean six sigma tools to drive root cause analysis and CAPA completion. Ensure compliance with Safety, Quality, Environmental Regulatory and Corporate requirements. Support safety and environmental programmes. Adhere to safe working practices as set out in the Safety Statement and other company safety rules. Perform all duties in accordance with GMP requirements, SOPs and controlled documents. Will be flexible to take on additional tasks and responsibilities at the discretion of the Facilities Associate Director. Will act as a role model for the Engineering function and also the wider organisation in adherence to the WuXi corporate core values and PROUD culture. Your Profile: The ideal candidate for this position will have the following: Education Technical qualifications at third level or equivalent in Engineering and/or relevant experience in a Facilities role. Knowledge/Experience Minimum of 8 years engineering experience in a Facilities environment. Experience of sterile/biotech facilities within a pharmaceutical environment. Strong Safety mindset & awareness of the inherent system hazards demonstrated through an understanding of EHS & GMP compliance requirements (particularly from an Engineering perspective) & demonstrated capability within the Audit environment (specifically EHS). Demonstrated ability to work collaboratively with multiple customers to deliver shared goals. A proven track record of delivering continuous improvement and value across multiple process streams and customers. In-depth understanding of Facilities programmes, Helpdesk environment and supporting service/supplier contracts. Knowledge of safety standards, hazards and appropriate precautions applicable to maintenance work. Understanding of computerised maintenance management systems. Thorough knowledge of Safety, GMP and environmental regulatory requirements. Personal Skills Ability to lead & motivate multi-skilled facilities technicians. Ability to communicate with site management, production and quality personnel. Ability to produce technical reports on engineering/process issues. Strong leadership competencies with demonstrated management skills. Excellent interpersonal, verbal, and written communication skills. Able to think critically and demonstrate troubleshooting and problem-solving skills. Self-starter and self-motivated; organised with good attention to detail. Comfortable working in a fast-paced environment and able to adjust workloads based on changing priorities. Results oriented, with the ability to manage multiple priorities in a short period of time. Collaborative and inclusive approach to work and your colleagues. Excellent problem solving and troubleshooting skills. Engage cross-functionally in conjunction with a site-based team. Demonstrate strong ethics in adhering to company procedures and policies, regulatory standards, and our customers expectations. WuXi Biologics is an equal opportunities employer. Skills: Facilities Management Maintenance Planning HVAC Systems Computerised Maintenance Management Systems Compliance Auditing Benefits: Bonus Life Assurance Pension VHI