Office Administrator

4 hours ago

Portlaoise, Ireland Matrix Recruitment Group Full time

Your New Role
Matrix Recruitment are currently seeking an Office Administrator to join our client, a leading manufacturing group based in Wexford.

This is a key role within the organisation, ensuring the smooth running of daily office operations and providing essential support to staff and management.

This is a full-time, permanent position offering a dynamic work environment.

What you will be doing:

Key Responsibilities:

1. General Office Administration:

1. Manage general office operations, including maintaining a clean and organized workspace.

2. Handle incoming and outgoing communications, including phone calls, emails, and correspondence.

3. Maintain and update office records, databases, and filing systems.

4. Assist in the preparation of reports, presentations, and other business materials.

5. Order office supplies and manage inventory to ensure all resources are adequately stocked.

6. Organize and coordinate events, such as team meetings, training sessions, and celebrations.

7. Act as the first point of contact for visitors and ensure they are welcomed professionally.

8. Ensure compliance with company policies and procedures, including health and safety regulations.

2. Invoicing, Financial and Weighbridge Administration:

1. Operate and maintain the weighbridge system, ensuring all vehicle weights are accurately recorded.

2. Issue weighbridge tickets and maintain detailed records and POD for compliance and reporting purposes.

3. Communicate with drivers, ensuring proper adherence to safety and operational procedures.

4. Reconcile invoices with weighbridge records to ensure data accuracy and address and resolve any discrepancies in a timely and professional manner.

5. Generate and process invoices accurately and in a timely manner, ensuring alignment with company policies.

6. Assist with accounts payable and receivable tasks as needed.

What we are looking for:

1. Proven experience in an administrative role or similar position (minimum 2 years preferred).
2. Familiarity with invoicing and basic financial administration tasks.
3. Strong organizational and multitasking skills, with exceptional attention to detail.
4. Excellent written and verbal communication skills.
5. Ability to work independently and as part of a team.
6. Flexible, adaptable, and capable of managing competing priorities in a fast-paced environment.
7. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other office tools.

Apply for this job with your CV or reach out to Rena at Rena@matrixrecruitment.ie.

By applying, you are giving consent for Matrix Recruitment to contact you about this job. We collect your data for recruitment purposes only and will retain it for the duration required as outlined in our privacy policy. All CVs are kept confidential and will not be submitted to any clients without your knowledge and permission. Please note that due to the expected high volume of applications we can only reply to applicants suitable for the position.

We Value Your Trust.

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