Administrator

4 weeks ago


Cork, Cork, Ireland FRS Recruitment Full time

Rural Auctioneering Administrator Role

We are seeking a proactive and organised administrator to join our small but busy office team. Your contribution will be key to smooth day-to-day operations and excellent client service.

Key Responsibilities:
  • CRM & Scheduling: Manage property appointments in a web-based system and keep the Director updated.
  • Diary, Emails & Calls: Coordinate the Directors diary, field phone calls, and manage email correspondence.
  • Property Listings: Maintain and refresh ads on various platforms ensuring accuracy and engagement.
  • Marketing & Advertising: Coordinate press ads, signage, and in-office window displays.
  • Property Prep: Photograph and measure properties; arrange BER assessments as needed.
  • Client Communication: Handle calls and emails promptly and brief the Director on all developments.
  • Leasing & Valuations: Assist with lease renewals, tenant liaison, and valuation report preparation.
  • Financial Admin: File invoices, reconcile accounts with the company secretary, and manage VAT/compliance paperwork.
  • General Admin: Keep client files up to date and support the Director with ad hoc tasks to ensure the office runs efficiently.
Candidate Profile:
  • Rural Auctioneering Experience: Prior work experience with a rural-based auctioneering firm is essential.
  • Farming Knowledge: Some understanding of day-to-day farming activities is beneficial.
  • Independent Worker: Ability to carry out responsibilities without regular supervision.
  • Communication: Strong written and verbal skills; confident engaging with clients and colleagues.
  • Computer & Mapping Skills: Proficient with Microsoft Word and Microsoft Office suite. Comfortable using CRM systems and Google applications. Experience identifying properties on Google Maps/Earth from Eircodes or Folio numbers.
  • Regulatory Knowledge: Familiar with PSRA requirements (Property Service Agreement, ID checks). Knowledge of Anti-Money Laundering regulations.
Additional Information:
  • Hours: 9 am - 5.30 pm, Monday to Friday.
  • Growth: Genuine opportunity to build your career in property and auctioneering.
  • Variety: No two days are the same; you'll gain broad exposure across all aspects of the business.


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