Office Administration Manager
3 weeks ago
Location: Collinstown, Kildare
Company Description
We are a leading engineering services company with a proven track record of high quality, customer focused project delivery for over 130 years. Our core divisions include Mechanical Engineering, Electrical Engineering, Sprinkler and Fire Protection. Some of the other services we provide include Waste to Energy (BioEnergy), Specialist Lift, Off Site Fabrication, Technical Support Services, Maintenance, Asset Management, BIM (Building Information Modelling) and Geo-Surveying. We offer competitive salaries, financial support for further training, Continuous Professional Development (CPD) leading to chartered status, performance incentives and the ability to progress your career with a world class engineering contractor.
Job Description
As an Office Administration Manager, you will play a pivotal role in our project development and delivery process. You will work closely with a multidisciplinary team of construction and support functions to help deliver projects to global clients.
Duties will include but are not limited to:
1. Data entry and maintenance of internal databases.
2. Point of contact for setting up new users on site.
3. Team administrator for any document control platforms used.
4. Invoice management and liaising with accounts.
5. Preparation of PowerPoint presentations.
6. Management of internal databases including full reporting capabilities, data manipulation and analysis.
7. Onboarding and offboarding of employees.
8. Issuing documentation and management of same.
9. Organising training courses internally and externally.
10. Liaising with various departments and construction teams on a daily basis.
11. General administration including filing, drafting letters, assisting with tender returns, building organisational charts.
12. Site material requisitioning & purchasing.
13. Weekly payroll management including subcontractors.
14. Providing telephone support, recording & distribution of messages.
15. Reporting to the Divisional Manager for any other duties as required.
Skills and Requirements:
1. Leaving Certificate.
2. 3+ years in a similar position desirable.
3. Excellent IT skills essential (proficient with Excel formulae, Vlookup, tracking, linking, importing sheets for search functions, Google Drive & Google Sheets, One Drive, organograms).
4. Knowledge of document control platforms a bonus (Asite/Aconex).
5. Excellent communication skills, both written and verbal.
6. Highly organised with strong attention to detail essential.
7. Ability to multi-task and work well under strict deadlines.
8. Ability to work well within a team environment and on own initiative.
9. Knowledge of the construction industry would be advantageous.
10. Training for in-house systems will be provided to the successful candidate.
Benefits
We offer a competitive salary package commensurate with experience and qualifications. In addition, you will have the opportunity to work in a dynamic and supportive environment, collaborating with industry leaders and contributing to a sustainable future. Our company values work-life balance and encourages professional growth through training and development programs. If you are ready to make a difference and be part of a growing industry, please submit your CV, along with a cover letter highlighting your relevant experience and why you are interested in this role. Recognising the contributions and respecting our people is core to our culture and values. We are an equal opportunities employer, and we encourage candidates from all backgrounds to apply for roles.
#J-18808-Ljbffr
-
Office Manager
4 days ago
Tullamore, Uíbh Fhailí, Ireland FRS Recruitment Full timeWe are seeking a highly organised and efficient Administrator to join our client's team in Tullamore, Offaly.This is a full-time, permanent position that offers a great opportunity for career development and growth.About the RoleThe successful candidate will be responsible for various administrative tasks, including maintaining accurate records, logging...
-
Front Office Administrator
2 days ago
Tullamore, Uíbh Fhailí, Ireland Truly Dental Full timeTruly Dental is seeking an experienced Front Office Administrator to join our team in Tullamore. As a key member of our front office team, you will be responsible for providing exceptional customer service to our patients, while also supporting the smooth operation of our practice.Your duties will include:Greeting and welcoming patientsManaging multiline...
-
Administrative Officer Role
1 week ago
Tullamore, Uíbh Fhailí, Ireland FRS Recruitment Full timeJob Overview:We are looking for an Administrative Officer to support the Consultant in their daily tasks. The ideal candidate will have previous experience in a similar role and excellent communication skills.About the Job:Manage correspondence and telephone inquiries as directedInput new patient details, update records and enter data into the clinic system...
-
Receptionist and Administration Officer
1 week ago
Tullamore, Uíbh Fhailí, Ireland Frs Recruitment Full timeFrs Recruitment is seeking a skilled On Call Receptionist / Part Time Clerical Officer to join our busy team in Tullamore. This is a part-time, temporary role with the potential for long-term employment.Key Responsibilities:To provide an efficient audio, copy typing and word processing service for the clinical and management team as required. This includes...
-
Office Operations Manager
2 weeks ago
Tullamore, Uíbh Fhailí, Ireland Midlandjobs Full timeJob Title: Office Co-ordinator/AdministratorAbout the RoleWe are seeking a highly motivated and organised individual to join our team as an Office Co-ordinator/Administrator. The successful candidate will be responsible for managing day-to-day office operations, ensuring the office is running efficiently.This is a flexible role that provides an exciting...
-
Administrative Support Officer
2 weeks ago
Tullamore, Uíbh Fhailí, Ireland Frs Recruitment Full timeAbout Frs RecruitmentWe are a leading recruitment agency providing staffing solutions across a range of industries. We are committed to delivering exceptional results through our expertise and professionalism.Job Description:On Call Receptionist/Part Time Clerical Officer - Tullamore, Co OffalyKey Responsibilities:Provide administrative support to the...
-
Administrator
2 weeks ago
Tullamore, Uíbh Fhailí, Ireland FRS Recruitment Full timeThe RoleMy client, a leading supplier for the construction industry is seeking a detail-oriented and proactive Administrator to join their team based in Tullamore, Offaly. This is a full-time, permanent, office-based position.As the Administrator you will be responsible for various administrative tasks whilst ensuring smooth office operations.Tasks & Duties-...
-
Site Management Administrator
5 days ago
Tullamore, Uíbh Fhailí, Ireland ICDS (UK) Ltd Full timeJob OverviewWe are seeking a highly organized and detail-oriented individual to fill the position of Site Administrator.As a key member of our site management team, you will be responsible for supporting the Senior Project Manager and Site Manager in the day-to-day operations of the project.Your duties will include meeting administration, progress reports,...
-
Administrative Support Coordinator
2 weeks ago
Tullamore, Uíbh Fhailí, Ireland Midlandjobs Full timeJob Title: Office Co-ordinator/AdministratorAbout the RoleWe are seeking a highly motivated and organised individual to join our team as an Office Co-ordinator/Administrator. The successful candidate will provide administrative support to ensure the smooth operation of our offices.Manage day-to-day office operations, including facilities management and...
-
Administrative Support Specialist
5 days ago
Tullamore, Uíbh Fhailí, Ireland FRS Recruitment Full timeFRS Recruitment is seeking a detail-oriented and proactive Administrator to join their team.The successful candidate will be responsible for various administrative tasks, ensuring smooth office operations.Maintain accurate records of reported issues and equipment breakdowns.Log incoming service calls and coordinate timely follow-ups.Track and document repair...
-
Office Co-ordinator
3 weeks ago
Tullamore, Uíbh Fhailí, Ireland Midlandjobs Full timeSocial network you want to login/join with:Client:Pro-Activ ManagementLocation:Job Category:OtherEU work permit required:YesJob Reference:5249Job Views:3Posted:22.03.2025Expiry Date:06.05.2025Job Description:OFFALY INNOVATION AND DESIGN CENTRE CLGOFFICE CO-ORDINATOR/ADMINISTRATOR(1 Year Fixed Term Contract)Offaly Innovation and Design Centre CLG is a company...
-
Accounts Administrator
2 weeks ago
Tullamore, Uíbh Fhailí, Ireland Centra Full timeJob Ref:46766Job Title:Accounts AdministratorLocation:TullamoreSalary:On ApplicationClosing Date For Applications:10-04-2025Job DescriptionMain purpose of the role:Ensure the store's accounts are efficiently and effectively managed at all times.The Ideal Candidate Will Have/be:Minimum 1 year experience in an accounts administrator roleAccounts software...
-
Site Administrator
3 weeks ago
Tullamore, Uíbh Fhailí, Ireland ICDS (UK) Ltd Full timeSite Administrator (Residential)Dublin 15/ Blanchardstown€45-55k + BonusRequired for leading residential developer who are currently undertaking a 10-storey apartment project in Dublin 15 where enabling works have just commenced.The Site Administrator will form an integral member of the site management team, with responsibility for supporting the team...
-
Residential Development Administrator
7 days ago
Tullamore, Uíbh Fhailí, Ireland ICDS (UK) Ltd Full timeJob DescriptionThe Site Administrator will be an integral member of the site management team, supporting the Senior Project Manager and Site Manager with a range of administrative and project management duties. Key responsibilities include:Meetings administration and progress reporting.Staff rostering and visitor management.Sourcing materials and equipment...
-
Administrator- Tullamore
3 weeks ago
Tullamore, Uíbh Fhailí, Ireland IFAC Full timeAdministrator- Tullamore Are you ready to help great clients build their future? We are seeking an Administrator to join our talented team of proactive professional advisors servicing clients across Ireland. This role is an excellent opportunity to build a rewarding career in one of Ireland's fastest growing professional service Firms. The successful...
-
Medical Office Manager
1 week ago
Tullamore, Uíbh Fhailí, Ireland Frs Recruitment Full timeWe are seeking a highly skilled Medical Secretary to join our team at Frs Recruitment. As a key member of our team, you will be responsible for:Providing administrative support to Consultants and other healthcare professionals.Managing clinical correspondence and audio/Dictaphone typing.Booking patient appointments and procedures within the clinic booking...
-
Front Office Manager
2 weeks ago
Tullamore, Uíbh Fhailí, Ireland Choice People Full timeYour Mission: Lead with Confidence: Manage and elevate the daily operations of the front office team, ensuring a seamless guest experience from check-in to check-out. Enhance Guest Satisfaction: Strategically oversee front desk services, resolving issues swiftly to exceed guest expectations. Drive Efficiency: Implement operational improvements to optimise...
-
Tullamore Administrative Assistant
2 weeks ago
Tullamore, Uíbh Fhailí, Ireland Ifac Full timeAbout the Role:">This Administrator role is an excellent opportunity to build a rewarding career in one of Ireland's fastest growing professional service Firms. We are seeking a highly motivated and organised individual to join our team at Ifac Tullamore.">The Job Description:">The successful candidate will work closely with our team at Ifac Tullamore. They...
-
Administrator- Tullamore
3 weeks ago
Tullamore, Uíbh Fhailí, Ireland IFAC Full timeAdministrator- TullamoreAre you ready to help great clients build their future?We are seeking an Administrator to join our talented team of proactive professional advisors servicing clients across Ireland. This role is an excellent opportunity to build a rewarding career in one of Ireland's fastest growing professional service Firms. The successful candidate...
-
Office Coordinator- Tullamore
2 weeks ago
Tullamore, Uíbh Fhailí, Ireland Ifac Full timeAbout Us:">Ifac is a specialist professional services firm for the farming, food, and agribusiness sectors. Founded in 1975, we are an award-winning employer and one of Ireland's Top Ten Accountancy firms. Our purpose is to help our clients build profitable sustainable futures, so that people and communities across Ireland can thrive.">The Challenge:">We are...