▷ [Urgent Search] Facilities Systems Coordinator

3 weeks ago

Dublin Pike, Ireland OCS Full time

Overview
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our TRUE values - Trust, Respect, Unity, and Empowerment .

About the Role
Days of Working: Monday, Tuesday, Wednesday, Thursday, Friday

Systems Coordinator Duties

Central role in Facilities Work Management including planning/scheduling of maintenance activities.

Take responsibility for ongoing Computerised Maintenance Management System (CMMS) development.

Create, configure and update CMMS reports to the various site’s Facilities teams as required.

Assist with keeping the plant and equipment database on the CMMS up to date.

Central role in Preventive Maintenance (PM) Optimisation and Standardisation including research on best practices.

Assist with development of electronic Work Orders.

Assist Facilities Systems Team with preparation of progress reports and presentation materials.

Propose ideas and solutions as applicable to FM processes and procedures.

Develop and update flow charts to graphically represent Facilities processes.

Compile periodic reports.

Assist department with ISO accreditation.

Regular updating of the client’s Regulatory Requirements document.

Assist in Continuous Improvement measures across all Facilities systems.

Assist with Facilities / Asset Management improvement initiatives.

Central point of contact for all Office-Space matters

Generate monthly and weekly reports for the management team.

Generate ad hoc reports for colleagues with access to the Visual Directory

Continuously update Office-Space to ensure the most up-to-date information is always available

Competencies

Proven experience in a similar role

A service-minded attitude with previous IT support experience.

Strong understanding of Windows, Concept CMMS

Knowledge of Service Now, Office Space, Office365, and Teams.

Excellent problem-solving skills and a deep understanding of troubleshooting.

A customer-centric approach with a can-do attitude.

Ability to work in a dynamic environment, providing support to VIP users.

How to Apply
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Seniority level

Entry level

Employment type

Full-time

Job function

Information Technology

Industries

Facilities Services

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