Assistant Corporate Secretary

Job Title

Assistant Corporate Secretary

Location

Dublin

Corporate Title

Vice President / Senior Vice President

Company Overview

Bank of America is guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth guides how we run our company and how we deliver for clients, teammates, communities, and shareholders every day. We strive to be a diverse and inclusive workplace and invest in our teammates and families by offering competitive benefits for physical, emotional, and financial well-being. We value flexibility depending on the role and encourage opportunities to learn, grow, and make an impact.

Location Overview

Park Place office in central Dublin, overlooking Iveagh Gardens with access to amenities. Travel options include LUAS, Dublin Bus, and Dublin Bikes. Tax saver tickets are provided as part of the benefits package to support sustainable commuting.

The Team

The EMEA corporate secretary team is a collegial, professional group of experienced corporate secretaries and attorneys providing world-class service to management, directors, and the entities supported. The team collaborates with the global Corporate Secretary group to pursue best practices. We are located in Paris, London, and Dublin and comprise approximately 19 team members in EMEA, supporting global Corporate Secretary operations, regional legal entities, and entity eliminations. A Dublin-based team of four corporate secretaries focuses on the Irish entity and liaises with the broader London and Paris teams.

Responsibilities

Our Dublin office has an opening for a dedicated Assistant Company Secretary at Vice President level (or more senior for the right candidate) to join the growing Legal team. The role involves supporting the corporate governance and company secretarial needs of a regulated Irish bank (with some support for other European legal entities).

Our Legal department provides professional legal services to the company and its subsidiaries by addressing legal risks, providing creative solutions, and identifying opportunities for business partners. As a key control partner, we understand the businesses we support and their client, shareholder, and employee goals.

What will your key responsibilities involve?

- Assisting the corporate secretary team for a regulated Irish bank (and other regulated and unregulated European legal entities).
- Assisting in the preparation of, organisation, and follow-up of board of directors' and committee meetings, including preparing agendas, drafting resolutions, organising papers, minute taking, answering director/officer and business line enquiries, and ensuring all board decisions are executed.
- Attending Board and Committee meetings and drafting minutes or specific sections.
- Organising and maintaining Board and Committee and other governance-related documentation databases in accordance with retention requirements.
- Contributing to improving team processes, procedures, and controls.
- Oversee the following in liaison with the corporate secretary team: maintenance of statutory registers and internal record-keeping system; local and overseas filings; operation of signing authorities and delegated authorities; execution of documents including powers of attorney, certificates of incumbency, deeds, notarisation/apostille/legalisation; external company secretarial provider interactions.
- Participate in regional legal entity projects, including corporate restructuring and implementation of updated governance-related laws, rules, and regulations.
- Respond to or request information from risk management, finance, auditors, senior management, group company secretaries, and regulators.

Experience and Skills

- Degree or equivalent experience
- Experience in a financial services environment in a company secretarial or administrative capacity is preferred
- Experience with European and Irish corporate governance requirements for regulated financial services firms is preferred
- Excellent written, presentation and communication skills; strong attention to detail and accuracy
- Systematic and organised with a dedication to extraordinary service
- Motivated self-starter with ability to multi-task and meet deadlines
- Ability to collaborate across the organisation to achieve outcomes
- Professionalism, dependability, integrity and trustworthiness with a cooperative attitude; thrives in a dynamic team

Benefits of working at Bank of America

Ireland

- Private healthcare for you and your family with an annual health screen; option to add a partner
- Competitive pension, life assurance, and group income protection
- 20 days of backup childcare and 20 days of backup adult care per year
- Flexible benefits including wellbeing, travel insurance, and critical illness options
- Employee Assistance Program for confidential support
- Free counselling through EAP and virtual GP services
- Charity donation matching by the bank
- Arts & Culture corporate membership and discounted access to Ireland's cultural institutions
- Volunteer opportunities to give back to the community

Bank of America – Conduct and Equality

Good conduct and sound judgment are crucial to long-term success. Employees are expected to understand conduct standards and manage risk. Individual accountability and an ownership mindset are central to our Code of Conduct.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on grounds of sex, gender identity, race, religion, age, pregnancy or maternity, disability, or other factors. Candidates are selected based on skills, qualifications, and experience. We strive to make recruitment accessible and welcome adjustment requests from candidates.

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