Finance Administrator

TITLE: Finance Administrator REPORTING TO: Finance Manager HOLIDAYS: 20 days per annum pro rata HOURS OF WORK: Your working hours are 8am to 5pm Monday to Friday. The Company reserves the right to change these working hours to meet the demands of the business. From time to time, due to the nature of the business, you will be required to work outside of these hours and the Company will expect you to be flexible in this regard ETHICAL CODE: The post holder is requested to respect, ethos and culture of Glennon Brothers and to observe and comply with its general policies, procedures, and regulations CONFIDENTIALITY: You will have access to various types of records/information in the course of your work. Such records and information are strictly confidential and unless acting on the instruction of an authorised person, on no account must information concerning Glennon Brothers be divulged or discussed except in the performance of normal duty. In addition, records may never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required JOB PURPOSE Reporting to the Finance Manager, the successful candidate will support the finance team in recording and retrieving financial details of the company including maintaining financial records and processing payments. S/he will support the Finance Department in an administrative capacity in all financial activities as directed by the Finance Manager and will be involved in all areas of the Finance function. The post holder will be expected to work as part of the Finance team and all stakeholders connected to the function DUTIES & RESPONSIBILITIES Dispatch of Finished goods Support the Finance Manager in reconciling haulage sheets and delivery programs with dispatches Ensure all items dispatched are appropriately invoiced Invoicing and Credit Control Review and monitors customers credit terms for manufacturing Ensure receipt of dispatch docket for invoicing process Email invoices along with customer pack Maintain appropriate retention documentation Post cash receipts Maintain aged debtors listing, and follow up payments, deal with customers queries Stock Control Administratively support stock taking process Ensure all stocktakes are inputted to excel / share point accordingly Monitor and review stock pricing to ensure it is up to date Produce reports for Finance Manager to demonstrate stock levels Accounts Preparation Timber frame Support Finance Manager in Monitoring Sub-contractors, Steel and consultancy by reviewing invoices and reconciling to agreed prices Support Finance Manager in preparation of monthly accounts Produce excel reports by from sage trial balance Monitor and produce an accrual listing NB contractors Produce Prepayment listing NB 25% invoicing. Review estimates and complete design package Monitor and ensure all costs are included in the job cost Margin Analysis Margin analysis of kits produced versus estimates Revenue Support Finance Manager in Vat prep and return Produce and report on RCT records The post holder may be required to perform other duties as appropriate to the post, which may be assigned to him/her from time to time, and to contribute to the development of the post while in the finance office. This job description will be subject to review in the light of changing circumstances and business requirements. It is not intended to be exhaustive but should be regarded as providing guidelines within which individuals work. Personal Specification Criteria Qualifications Essential Leaving Cert Standard A relevant third level relevant qualification Experience Essential At least 3 years administration experience in a manufacturing or similar environment. Or Finance graduate minimum of 1 years experience working in a Finance department. Relevant administration experience Good working knowledge & proficiency of software packages including Microsoft Office/Word/Excel/PowerPoint COMPETENCIES Job Knowledge: Quality & Standards of Work Productivity Compliance with company and Safety rules Pace of work Flexibility & Commitment Reliability, Attendance and Timekeeping Continuous Improvement Interpersonal skills