▷ [3 Days Left] Operations Assistant

Job Title: Operations Assistant Reporting To: Director of the Graduate Entry Medicine or nominee, Dean of Undergraduate Studies, Connolly Hospital or nominee Location: RCSI Connolly Hospital School (or department): Graduate Entry Medicine (GEM) Contract type/duration: Permanent Part-Time (17.5 hrs) Closing date for applications: 23rd of October 2025 RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere, and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health". We seek candidates whose experience to date has prepared them to contribute to our commitment to the "Race Equality Action Plan 2025-2029" at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks first in the world for "Good Health and Well-being" in the Times Higher Education #SDG #SDG Impact Rankings 2025. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose. Innovating for a Healthier Future 2023-2027 is RCSI's new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals - with a particular focus on Goal 3, which targets good health and well-being. More details about RCSI can be ; in particular. At RCSI, our core values of Respect, Collaboration, Scholarship, and Innovation are at the heart of everything we do. We are committed to creating an inclusive and supportive environment where every colleague is valued and empowered to thrive. Our dedication to these values ensures that we foster a culture of mutual respect, open collaboration, continuous learning, and innovative thinking. Join us at RCSI, where your contributions will be recognised, and you will be part of a dynamic team making a real impact on global health. About the post: This is an excellent opportunity for an ambitious individual to join a team in a fast-paced, dynamic organisation. The objective of this post is to proactively provide a high-quality administrative support service to the Director of Graduate Entry Medicine (GEM), the Dean of Undergraduate Studies and GEM Faculty Staff and Students. Job Responsibilities Providing administrative support to the Director and Deputy Directors of the Graduate Entry Medicine and Dean of Undergraduate Studies in the performance of their academic activities. Supporting the information technology (IT) needs of the department and students to ensure a seamless delivery of the RCSI teaching programmes. Liaising with other departments at Connolly Hospital and RCSI. Support room bookings within the RCSI ERC Connolly building. Assist in the management of the shared office mailbox; monitor and ensure that all queries are handled accurately and in a timely manner, agreed service levels are adhered to and areas for improvement are identified. Scheduling, attending, and keeping records and minutes of meetings as required. Provide administrative support to staff and students that enables the successful delivery of all forms of examinations. Supporting the coordination of clinical exams for GEM and undergraduate programmes - examiners, facilities, catering, etc. Supporting the coordination of written exams for GEM - room bookings, set-up, signage, etc. Coordinating the delivery of the GEM programme in Connolly, expediting the uploading of presentations on Moodle, lecture set-up, and recording. Support the timetabling and scheduling of teaching at Connolly Hospital. Maintaining filing systems. Maintaining the GEM student database. Preparing such reports and other services related to the position as required from time to time. Developing strong working relationships with students and internal stakeholders. Being flexible and responsive to the needs of staff and students. Complying with statutory legislation and department rules and requirements in furtherance of your own and general staff welfare and safety. Undergoing programmes of training and development as may be required from time to time. Always representing the best interests of RCSI and Connolly Hospital. Performing other duties as may be required. Knowledge & Experience - (Essential): The successful candidate will ideally possess and demonstrate the following: Strong organisational and administrative skills. Strong attention to detail and accuracy skills. Strong IT skills and ability to rapidly upskill on IT systems. Proficiency in computer skills including MS365 Co-Pilot, and database management skills, in particular strong excel skills. The ability to focus on and produce results and prioritise objectives. Strong written and verbal communication skills in English. Strong interpersonal and influencing skills. The capacity to make decisions and meet deadlines. The ability to work on one's own initiative as well as in a team environment. Willingness to work flexibly. Experience and a proven track record in a similar role would be an advantage. Desirable Skills Experience either in a third level education setting or within the field of healthcare Previous experience using RISR Assess, RISR Advance, Kaizen, Moodle and InPlace would be a distinct advantage. We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application - we'd love to hear from you. Application Process Please apply online through the RCSI careers portal with your CV and cover letter. Informal Enquiries: Informal enquiries can be directed to Helen Rennick, Senior Faculty Coordinator, Graduate Entry Medicine Connolly. Please note we do not accept CVs directly.