Event Manager

2 weeks ago

Dublin, Dublin City, Ireland Wallace Myers International Full time
Event Coordinator & Project Manager Overview
We are looking for a dedicated and dynamic individual to fill a dual role that combines responsibility for project managing the Calcutta Run, the Law Society of Ireland's flagship ESG initiative, and supporting project management within the Finance team. This is an exciting opportunity for a professional passionate about event coordination, fundraising, and organisational impact, while also gaining exposure to financial project management.

Main Duties & Key Responsibilities

The Calcutta Run Coordinator role is the primary focus of this position, with responsibilities covering the planning, promotion, and execution of this prestigious annual event and its associated activities. Additionally, the candidate will support finance-related projects working collaboratively with the Finance team to meet organisational goals.

Calcutta Run Responsibilities

The successful candidate will take sole responsibility for the management and delivery of the Calcutta Run and its associated events, including the Dublin run, Golf Classic, Tag Rugby, and Tennis tournaments. Duties include:

1. Event Coordination:
Oversee onsite management, communications, finances, and fundraising efforts. Serve as the central liaison with the Calcutta Run organisation group, the Calcutta Run Committee, sponsors, and the partner charities.
2. Promotions & Engagement:
Engage with stakeholders, including law firms, participants, managing partners, and sponsors. Manage digital communications, creating engaging content for social media platforms and newsletters. Develop online and print promotional materials, coordinating with design tools like Canva, MailChimp, and Hootsuite.
3. Participant & Sponsor Management:
Coordinate individual and team registration using online systems. Build and maintain relationships with sponsors and key donors. Provide regular reports to the organising committee on registration, donations, and progress.
4. Event Management:
Organise key events, including the event launch (March), the main event (late May), and the cheque handover (Q4). Oversee supplier relationships and ensure smooth delivery of all logistical needs. Collaborate with organisers of supporting events, such as the Golf Classic, Tag Rugby, and Cork Run.

Project Management Responsibilities

The candidate will provide project support to the Finance team, focusing on initiatives to improve processes and deliver organisational goals. Responsibilities include:

1. Assisting with financial project plans, including timelines, budgets, and resource allocation.
2. Assisting with implementation of planned projects.
3. Monitoring and reporting on project progress and adjusting plans as necessary to meet deliverables.
4. Identifying and escalating risks to project success while contributing ideas for optimisation.
5. Participating in process analysis to improve workflow efficiency and compliance.

Knowledge & Skills Required

1. Experience:
3 years in event management or a similar role, with demonstrated project management exposure. Proficiency in social media marketing, using platforms like Hootsuite, MailChimp, Canva, and others.
2. Technical Skills:
Knowledge of design tools like Adobe is advantageous. Competency in MS Office, especially Excel, and comfort handling figures. Project Management qualification is advantageous.
3. Soft Skills:
Strong organisational, prioritisation, and multitasking abilities. Exceptional communication and interpersonal skills. Proactive, flexible, and able to work independently. Finance qualification or background is advantageous.
4. Other Attributes:
Enthusiastic about community-focused initiatives and event fundraising. Confident in collaborating with cross-functional teams and external partners.

Remuneration & Benefits

1. Salary (D.O.E.)
2. Excellent working conditions
3. Training & development opportunities
4. Pension

This role offers an exciting balance between spearheading one of Ireland's most impactful fundraising initiatives and gaining valuable project management experience in a finance environment. If you thrive in dynamic roles that combine creativity, coordination, and collaboration, we would love to hear from you.

How to Apply

To apply for this role, click the 'Apply Now' box. You may wish to include a cover letter which indicates how you meet the criteria outlined in the job description.

Closing date

Close of business on Friday, 14 February 2025. Appointment to this role is subject to the candidate's eligibility to work in Ireland, without any restrictions. We thank you for your interest in the Law Society of Ireland and your interest in this role. Due to the high volume of applications, only successful candidates who are shortlisted will be contacted by the HR department.

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