Personnel Administrator

2 weeks ago

Athlone, County Westmeath, Ireland PlaceMe Recruitment Full time
Overview

My Athlone based client is currently recruiting for an experienced PA to support a number of Department Heads.

Qualifications

- Minimum 2 years' experience in a similar role.
- Attention to detail and professional communication and execution.
- Ability to prioritise with a high workload and work to tight deadlines.
- Strong organisational and time management skills.
- Flexible and adaptable with a "Can Do" attitude.
- Excellent interpersonal skills.
- Excellent administrative skills.
- Thorough knowledge of computer software packages – including Microsoft Office Suite and Apple Suite (in particular Keynote)
- Fast and accurate typing skills with focus on accuracy.

Responsibilities

- Be a primary contact point for the relevant Heads of Department for other stakeholders across the business.
- Handle confidential and sensitive information relating to customers, business partners, employees, business strategy and general administration.
- Record meeting minutes and collating pre or post meeting reports.
- Prepare Meeting Packs.
- Manage HR records for Department Heads' Personnel.
- Approve and analyse of department weekly/monthly time sheets.
- Phone support for Department Heads.
- Manage meeting bookings, including venues, and greeting clients when appropriate.
- Manage customer/business partner correspondence, including preparation of mail merges and dealing with queries.
- Diary management and travel arrangements for Heads.
- Carry out special projects as assigned, and be responsible for meeting deadlines as set by Department Heads.
- Event Management Support.
- Liaise with stakeholders and external bodies on a range of issues/queries and for the completion of assigned tasks.
- Handle incoming and outgoing mail and drafting responses to queries.
- Other general office duties (filing, opening post etc.)
- Provide support to other management team members asappropriate.

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