Project Administrator

Overview

Are you organised, detail-focused, and confident juggling multiple priorities? We’re looking for a Project Administrator to join our Global Design Team at Securitas Technology.

About Securitas Technology

Part of Securitas, we are a world-leading provider of integrated security solutions, helping organizations protect, connect, and optimise operations of all types and sizes. With 13,000+ colleagues across 40 countries, we deliver smarter, seamless security solutions while staying focused on our purpose: making your world a safer place.

We celebrate differences, foster inclusion, and create a supportive environment where all voices are welcomed and valued. Colleagues here are empowered to think big, experiment, and innovate, contributing to meaningful work every day.

About the Role

As a Project Administrator, you will be central to project coordination and administration, ensuring projects run on time, documentation is accurate, and compliance standards are met. You’ll work closely with engineers, account managers, and vendors — keeping schedules, reports, and records up to date.

If you have experience in project administration, documentation control, and vendor management, and you enjoy supporting technical teams in a fast-paced environment, this could be the perfect role for you.

Key Responsibilities

- Project & Team Support: Provide day-to-day administrative and project coordination support to the Design Team and Account Managers.
- Schedule and organise project meetings, prepare agendas, capture minutes, and follow up on action items.
- Help the team meet milestones and reporting deadlines.

Documentation & Compliance

- Manage all project documentation, including contracts, permits, certifications, and technical drawings.
- Ensure version control, proper filing, and compliance with project documentation standards.
- Maintain audit-ready records to support internal and external reviews.

Vendor Management

- Maintain vendor contracts, compliance records, and performance tracking.
- Support vendor onboarding processes, ensuring required documentation is complete.
- Liaise with vendors on deadlines, KPIs, and issue resolution.

Project Tracking & Reporting

- Maintain project schedules, trackers, and reporting tools.
- Monitor milestones, deliverables, and dependencies, escalating risks or delays where necessary.
- Assist with progress reports and project status updates.

Communication & Collaboration

- Act as a liaison between design engineers, account managers, and vendors.
- Facilitate the exchange of technical documentation and design revisions.
- Promote clear and timely communication across all stakeholders.

Skills & Competencies

- Strong organisational and time management skills.
- Excellent written and verbal communication.
- Attention to detail with a focus on accuracy in data entry and documentation control.
- Ability to manage multiple projects and deadlines.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Comfortable working with technical teams, engineering documentation, and compliance processes.
- Professional, proactive, and solution-oriented approach.

Experience & Knowledge

- Proven experience in project administration, project coordination, or PMO support, ideally within a technical or engineering environment.
- Familiarity with vendor management, compliance documentation, and project lifecycle processes.
- Background in supporting design, construction, or engineering teams is an advantage.
- Experience with document control systems, project tracking tools, or scheduling software is desirable.
- Knowledge of electronic security systems is a plus, but not essential.

Why Join Us

At Securitas Technology, we protect what matters most — people, places, and assets. As a Project Administrator in our Global Design Team, you’ll play an important role in supporting the delivery of complex projects that make a real impact on safety and security worldwide.

Here’s what we offer:

- Remote work flexibility – part-time or full-time options.
- Career development – training and progression within a global organisation.
- Supportive team culture – work with colleagues who value collaboration, precision, and accountability.

If you’re looking for a role where your project coordination and administration skills can shine, and you want to be part of a team making a difference, we’d love to hear from you.

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