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Personal Assistant to the CEO

1 month ago

Maynooth, Co Kildare, Ireland Leinster Appointments Full time

Leinster Appointments is currently recruiting for a 2 year FTC for a Personal Assistant in Co. Kildare. Hybrid position - flexible 40 hour week - 9am - 5.30pm with 30min lunch €47,000 - €57,000 DOE Main duties: Support effective communication and collaboration between executive leadership and local management teams across various service locations. Maintain departmental schedules, including calendars, meeting arrangements, teleconferences, conferences, and travel planning. Provide high-level administrative support to senior management and assist in managing interactions between national governance and leadership teams. Assist in the monitoring, analysis, and reporting of key performance indicators (KPIs) across operational areas. Provide administrative support for and actively participate in senior management meetings. Help build and maintain productive relationships with stakeholders to support service delivery. Assist in the completion of required documentation for service level agreements with external agencies. Support senior leadership in achieving strategic objectives on both regional and national levels. Contribute to the implementation of change management initiatives as needed. Ensure that contact databases, mailing lists, and filing systems are current and accurate. Coordinate capital and minor projects as well as manage facilities and maintenance-related contracts in consultation with leadership. Provide support for ICT, procurement, and capital development projects when necessary. Undertake special projects and assignments as delegated by senior executives. Provide governance and administrative support for board-related activities, including preparation of submissions, papers, and meeting documentation. Serve as liaison and minute-taker for advisory forums or stakeholder committees. Organise and manage events as required. Maintain records of attendance, statistical data, and annual reporting requirements as appropriate. Conduct research and provide documentation in support of HR or legal matters, including employment relations or insurance claims. Main requirements: Minimum of 35 years' experience in a senior administrative, executive assistant, or operations coordination role. Experience working with senior leadership and/or governance structures (e.g., Boards, committees). Proven experience supporting high-level meetings, preparing documentation, and minute-taking. Experience with project or event coordination. Familiarity with managing KPIs, reporting, and stakeholder communications. High attention to detail and accuracy. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM or data management systems