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Accounts Operations Specialist
3 weeks ago
This role involves processing invoices from suppliers in an efficient and timely manner, taking full responsibility for the integrity of supplier records by performing regular checks of supplier statements and resolving any issues arising.
Key Responsibilities:- Process accounts payable invoices, ensuring accuracy and efficiency.
- Monitor GRNI and post invoices accordingly, maintaining up-to-date records.
- Liaise with other departments on any discrepancies arising on the GRNI, resolving issues promptly.
- Investigate any price differences with the procurement team and the supplier, identifying opportunities for improvement.
- Perform creditor statement reconciliations, verifying accuracy and completeness.
- Allocate credit notes on supplier accounts, maintaining a positive working relationship.
- Generate weekly batch payments for both Euro and GBP suppliers, meeting deadlines and requirements.
- Liaise with vendors when necessary, providing excellent customer service.
- Create new vendors on the system, streamlining processes and improving efficiency.
- Perform month-end AP tasks such as posting accruals, ensuring financial accuracy.
- Review processes & suggest improvements to streamline the AP function, driving continuous improvement.
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, demonstrating a high level of proficiency and competence.
- A 3rd Level Business / Commerce qualification is desirable, providing a strong foundation in business principles and practices.
- Experience in processing transactions on ERP or Accounting systems is required, with a proven track record of accuracy and efficiency.
- Experience in a similar role is beneficial, demonstrating transferable skills and knowledge.
- Strong attention to detail is critical, ensuring accuracy and precision in all aspects of the role.
- Strong time management and administration skills are essential, prioritizing tasks and managing multiple responsibilities.
- Proficient knowledge of Microsoft Office and skills in ERP applications are required, leveraging technology to improve efficiency and productivity.
- Excellent interpersonal/teamwork skills are essential, building strong relationships with colleagues and stakeholders.
- Excellent communication skills, both verbal and written, are required, clearly conveying information and ideas.
- A high level of professionalism, integrity, confidentiality, and trust is expected, upholding the highest standards of behavior and ethics.
- Must have a 'can do' attitude with a willingness to undertake any task required, demonstrating flexibility and adaptability.