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Senior Receptionist

2 weeks ago

Shannon, Ireland beBeeCustomerService Full time €40,000 - €50,000
Administrative Operations Coordinator

We are seeking an extremely well-organised and professional individual to fill the role of Administrative Operations Coordinator in Shannon.

Key Responsibilities:
  • Act as the first point of contact, providing a warm and professional welcome to all visitors and managing the sign-in process effectively.
  • Answer and direct all inbound calls promptly and efficiently, ensuring seamless communication.
  • Maintain the reception area's immaculate and professionally presented condition at all times.
  • Manage security access cards for employees and visitors securely and efficiently.
Coordination & Office Management:
  • Oversee the management of meeting room calendars, ensuring accurate bookings and preparation with necessary supplies.
  • Handle all incoming and outgoing post and courier services, including sorting and distributing deliveries.
  • Proactively manage stock levels of office stationery and kitchen supplies, placing orders with suppliers as needed to maintain optimal supply levels.
Administrative Support:
  • Provide ad-hoc administrative support to the Executive and Management teams, including scanning, photocopying, binding, and filing accurately.
  • Coordinate travel arrangements, including booking taxis and maintaining accurate travel logs for employees.
  • Process invoices for payment using the company's invoicing system efficiently.

The ideal candidate will possess exceptional communication and interpersonal skills with a clear focus on delivering outstanding customer service. They will be highly organised, with a keen eye for detail and a commitment to quality and accuracy.