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Front Office Coordinator

2 weeks ago

Dublin, Dublin City, Ireland Xeinadin Group Full time

Welcome to the Xeinadin Group, a leading company in the industry. We are currently seeking a highly organized and personable Receptionist to join our Front-of-House team on a fixed-term contract.

Job Overview

This role will play a pivotal part in creating a welcoming and professional environment for clients, visitors, and employees. You will be responsible for ensuring the smooth day-to-day operation of the office, managing reception duties, coordinating meeting and event setups, and maintaining office functionality.

Key Responsibilities:
  • Welcoming clients, visitors, and employees with a warm and professional attitude, ensuring a positive first impression.
  • Answering and directing phone calls to the appropriate personnel or department, taking messages when necessary, and ensuring phones are staffed at all times throughout office hours.
  • Scheduling and confirming appointments, meetings, and conference room bookings, including overseeing meeting and event setup to ensure rooms are clean, stocked, and equipment is available and functional. Supporting basic IT and AV troubleshooting as needed.
  • Sorting and distributing incoming mail and packages; preparing outgoing mail as needed.
  • Assisting with various clerical duties, such as data entry, filing, photocopying, and managing office supplies, including tracking inventory and ordering as needed.
  • Ensuring the reception area and kitchenette are clean, organised, and restocked throughout the day.
  • Conducting regular floor walks to uphold office upkeep and addressing any issues promptly.
  • Maintaining a log of visitors, managing visitor badges, and providing basic security by controlling access to the office.
  • Addressing visitor and client inquiries, providing general information.
Requirements

To succeed in this role, you will need:

  • Proven experience as a receptionist, front office representative, or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
What We Offer

We provide a competitive salary and a range of benefits, including:

  • Company Pension Scheme.
  • 25 days of annual leave + bank holidays.
  • Additional annual leave days from certain levels of seniority.
  • Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum.
  • Business closure over Christmas.*
  • Life Assurance x4 annual salary.
  • Enhanced family leave policies.
  • Enhanced Company Sick Pay.
  • Employee Assistance Programme – 24/7 support, free and confidential.
  • Cycle to work scheme.
  • Eye care and dental insurance options.*subject to exceptions and business needs