Administrative Support Specialist
4 days ago
Job Description:
OverviewWe are seeking a highly skilled Administrative Support Specialist to join our team. This role will provide administrative and systems support to ensure the daily operation of the Service Support Centre (SSC) and facilitate the coordination of services within the SSC.
This is a heavily interactive role, involving daily communication with both internal staff and external clients and specialist partners. English language proficiency is essential for this position.
Main Responsibilities- Reception duties: answering phones, directing calls as appropriate and taking messages
- General administration work: filing, photocopying, scanning, binding, recording of timesheets, generation of client quotations and reports
- Booking taxis, couriers, restaurants, travel and accommodation
- Meeting room set up, including tea, coffee, etc.
- Collating information from incoming calls, emails, mail and verbal communication into the Computer Aided Facility
- Coordination and scheduling of maintenance tasks for the mobile team and specialist contractors for planned and reactive works
The ideal candidate will have experience working in a fast-paced Service Desk role environment, with knowledge of Facilities administration being a distinct advantage.
Excellent PC skills and proficiency in Word and Excel are essential. Awareness of good health and safety practice is also required.
Working PatternThis is a full-time role, Monday to Friday from 9:00-17:30.
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