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Event Coordinator

3 weeks ago


Dublin, Dublin City, Ireland beBeeCandidate Full time

About Us

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We're seeking an organized and motivated individual to support our event planning, coordination, and execution. This entry-level role involves managing communications, liaising with client-side teams, performing administrative duties, and ensuring smooth event operations.

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Key Responsibilities:

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  • Recruitment and Communication:">
  • Develop and execute attendee recruitment strategies.">
  • Manage event communications, including drafting and sending emails to attendees, speakers, and stakeholders.">
  • Act as the main point of contact to answer questions and provide support throughout the event planning and execution phases.">
  • Client Liaison:">
  • Coordinate with relevant client-side teams to align event logistics, objectives, and deliverables.">
  • Administrative Duties:">
  • Record and maintain event data, including attendance records and feedback.">
  • Assist in event planning by creating timelines, task lists, and checklists.">
  • Manage event-related documentation and ensure proper filing.">
  • Design and Creative Tasks:">
  • Create event materials, such as brochures, invitations, and promotional content.">
  • Collaborate with graphic designers or independently design simple collateral.">
  • Operational and Logistics Support:">
  • Handle venue bookings and coordinate with service providers.">
  • Manage inventory for event materials and ensure timely procurement.">
  • Oversee printing and distribution of event materials.">
  • Event Execution:">
  • Ensure all logistical aspects of the event run smoothly.">
  • Maintain a calm and professional demeanor under pressure to address last-minute changes or challenges.">
  • Project Management:">
  • Support the development of comprehensive project plans to manage event timelines and deliverables.">
  • Monitor and track project progress, ensuring milestones are met.">
  • Collaborate with internal and external stakeholders to ensure effective resource allocation.">
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Requirements:

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  • 1 year of experience in event planning, administration, or project management.">
  • Exceptional organizational skills and attention to detail.">
  • Strong communication skills, both written and verbal.">
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).">
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.">
  • Collaborative mindset with the ability to work cross-functionally.">
  • Creative problem-solving skills and adaptability to handle unexpected challenges.">
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Benefits:

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  • Competitive salary package.">
  • Private Health Insurance & Pension Scheme with company contribution.">
  • Employee assistance program.">
  • Remote working flexibility.">
  • Generous annual leave.">
  • Monthly team offsite events.">
  • International travel opportunities.">
  • Excellent opportunities to grow your career while we grow as a company.">
  • Enthusiastic and highly driven team environment.">
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A Day in Our Office

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We pride ourselves on being a collaborative and inclusive workplace. Our team is passionate about delivering high-quality events that exceed expectations.

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