Administrative Services Coordinator
2 weeks ago
IPS-Integrated Project Services is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries.
Job Summary:We are seeking an experienced Administrative Assistant to join our growing Dublin team, based in the IPS office in Parkwest. The successful candidate will be responsible for providing administrative support to our operations team, including greeting visitors, handling post and invoices, and coordinating meeting logistics.
Key Responsibilities:- Greet and welcome all visitors into the Dublin office, ensuring a professional and courteous experience.
- Handle all inbound and outbound post, including coordination of courier services to ensure timely delivery.
- Process office-related invoices and liaise with the Finance department for timely payment.
- Oversee meeting logistics, including greeting guests, arranging catering, and ensuring meeting rooms are clean and well-maintained.
- Ensure the office is fully stocked with necessary stationery, supplies, and personal protective equipment (PPE).
- Organize travel arrangements for EMEA team members, including flights, accommodation, and transportation.
- Plan and organize social and team-building events for Dublin colleagues.
- Provide support to other administrators across EMEA as needed.
- A minimum of 2 years' experience in an administrative role.
- Excellent organizational and communication skills, with the ability to manage multiple tasks simultaneously.
- Experience with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Ability to work independently and as part of a team in a fast-paced environment.
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Administrative Services Coordinator
1 week ago
Dublin, Dublin City, Ireland Cpl Healthcare Full timeAbout the RoleCPL Healthcare is committed to delivering exceptional customer experiences, and we are seeking an Administrative Services Coordinator to help us achieve this goal. This role will involve managing administrative tasks, providing support, and ensuring that our customers receive the highest level of service.Key Responsibilities:Manage day-to-day...
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Investor Services Coordinator
2 weeks ago
Dublin, Dublin City, Ireland MUFG Investor Services Full timeInvestor Services CoordinatorAt MUFG Investor Services, we offer a unique opportunity to work with a leading provider of administration, asset services, banking, and fund financing solutions.We are seeking a highly skilled Investor Services Coordinator to join our team in [location].The successful candidate will be responsible for supporting the quality...
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Operational Administrator
1 week ago
Dublin, Dublin City, Ireland K-MAC Facilities Management Services Full timeWe are seeking an operational administrator to join our FM services team at K-MAC. As an operational administrator, you will play a key role in supporting our operations team, coordinating and providing administrative support for the technical services team, preparing reports and minutes, engaging with third-party suppliers for quotations and maintenance...
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Administrative Coordinator
2 weeks ago
Dublin, Dublin City, Ireland Lex Consultancy Full timeWe are seeking a highly organized and motivated Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our lawyers and staff, including managing the licensing renewal process annually.ResponsibilitiesManage the licensing renewal process annually, including handling...
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Administrative Services Coordinator
1 week ago
Dublin, Dublin City, Ireland Global Trade Plaza Full timeIn this role, you will be part of a team that looks after the overall office management and day-to-day administrative support for the wider team at Global Trade Plaza.As a highly skilled administrator, you will work in close collaboration with our Teneo Ireland team, and also be responsible for building working relationships with your peers across our client...
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Administrative Coordinator
5 days ago
Dublin, Dublin City, Ireland The Coombe Hospital Full timeThe Coombe Hospital requires an Administrative Coordinator with exceptional organizational skills to join our team. As an Administrative Coordinator, you will provide vital support to the Patient Services department, ensuring smooth day-to-day operations.Key Responsibilities:Clerical Support: You will perform various administrative tasks, including data...
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Administrative Services Coordinator
1 week ago
Dublin, Dublin City, Ireland Deal Full timeWe're seeking a highly motivated Administrative Services Coordinator to join our team in Dublin. This role plays a vital part in ensuring the efficient operation of our office and supports the success of our team.About DealWe're a forward-thinking organization that fosters a culture of collaboration, innovation, and employee empowerment. We believe in...
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Administrative Coordinator
2 days ago
Dublin, Dublin City, Ireland Hitachi Vantara Corporation Full timeWe are seeking an experienced Administrative Coordinator to join our team in Dublin. As a key member of our administrative staff, you will provide high-level support to our Managing Director, ensuring the smooth execution of various projects and tasks. Your responsibilities will include coordinating communication between upper management and employees,...
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Administrative Services Coordinator
1 week ago
Dublin, Dublin City, Ireland CBTax Limited Full timeCBTax Limited is an award-winning leader in tax consultancy, specialising in R&D claims and other tax-saving strategies. We're ambitious about becoming the top R&D tax consultancy across the UK and Ireland. With awards such as Business of the Year 2021 at the Northamptonshire Business Excellence Awards and Fast Track Firm of the Year in 2022 at the...
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Dublin, Dublin City, Ireland BAYADA Home Health Care (Ireland) Full timeJob Description: We are seeking an experienced Client Services Coordinator to join our team at BAYADA Home Health Care (Ireland). As a Client Services Coordinator, you will be responsible for coordinating services through rostering, managing a client caseload, and recruiting responsibilities.The ideal candidate will possess excellent communication and...
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Property Administration Coordinator
5 days ago
Dublin, Dublin City, Ireland Institute of Professional Auctioneers and Valuers Full timeWe are a reputable auctioneers business seeking a Property Administration Coordinator to join our supportive team environment. As a Property Administration Coordinator, you will be responsible for providing administrative support to our team, ensuring the efficient and professional delivery of services to our clients.About the Role:This is an excellent...
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Administrative Coordinator
1 day ago
Dublin, Dublin City, Ireland Hitachi Abb Power Grids Full timeWe have an exciting opportunity for an Administrative Coordinator to join our team at Hitachi Energy.About the RoleThe Administrative Coordinator will provide administrative support to the Operations Manager, ensuring smooth day-to-day operations.Main Responsibilities:Provide administrative support to the Operations Manager, including scheduling meetings and...
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Administrative Coordinator
1 week ago
Dublin, Dublin City, Ireland TN Ireland Full timeWe are seeking an highly motivated and detail-oriented Administrative Coordinator to join our team at TN Ireland.Job Description:The successful candidate will provide administrative support to the Corporate Affairs unit, ensuring the smooth operation of the organization. This includes maintaining asset checks on the Asset Register, monitoring stock, and...
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Client Service Associate
2 weeks ago
Dublin, Dublin City, Ireland MUFG Investor Services Full timeAs a key member of our client operations team, you will be responsible for delivering exceptional service to our hedge fund clients, ensuring timely and accurate fund accounting and administration services.You will work closely with our investment managers, brokers, custodians and auditors to ensure seamless communication and coordination.This role requires...
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Administrative Coordinator
7 days ago
Dublin, Dublin City, Ireland Deal Full timeWe are recruiting an Administrative Coordinator to join our team at Deal, providing essential support services to senior executives.Responsibilities:Coordinate executive schedules, ensuring seamless planning and execution of meetings and events.Develop and maintain accurate records, reports, and presentations, reflecting the company's standards.Facilitate...
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Administrative Support Coordinator
1 week ago
Dublin, Dublin City, Ireland Grant Thornton Ireland Full timeJob TitleOffice Manager – 9 Month Fixed Term ContractAbout the Administrative Support Coordinator RoleWe seek an organized and detail-oriented Administrative Support Coordinator to assist in managing hard and soft services across our facilities.Key Responsibilities:Provide administrative support for the daily operations of hard services (e.g., building...
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Administrative Services Coordinator
1 week ago
Dublin, Dublin City, Ireland Lex Consultancy Full timeRole Overview:We are looking for a skilled Legal Administrator to support our company's secretarial department at Lex Consultancy, providing a great opportunity for growth and development.Main Tasks:Prepare and disseminate board packs using various software applications.Coordinate meeting logistics, attendance, and scheduling.Arrange signing, authentication,...
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Administrative Services Coordinator
1 week ago
Dublin, Dublin City, Ireland Voltedge Full timeJob OverviewWe are seeking a highly skilled Administrative Services Coordinator to provide essential support to our Ambulance Corps members nationwide. This is an in-person role that requires excellent administrative skills and attention to detail.The successful candidate will report directly to the CEO of Order of Malta Ireland and be responsible for...
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Administrative Coordinator
5 days ago
Dublin, Dublin City, Ireland Beacon Hospital Part timeBeacon Hospital is seeking an experienced Administrative Coordinator to support our Consultant-led Department in delivering exceptional patient care.Job DescriptionThe successful candidate will be responsible for managing administrative tasks, scheduling appointments, and coordinating patient care. Strong organisational skills, attention to detail, and...
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Administrative Coordinator
5 days ago
Dublin, Dublin City, Ireland CBTax Limited Full timeAbout the RoleWe are seeking an experienced Administrative Coordinator to join our team at CBTax Limited. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our office.Your primary focus will be on providing administrative support to various teams, including data entry, document preparation, and...