Support Services Coordinator

2 weeks ago


Athlone, County Westmeath, Ireland beBeeSkillful Full time €40,000 - €50,000

Job Overview

We are seeking a highly skilled Support Services Coordinator to join our team.

The ideal candidate will possess excellent interpersonal, administrative, and organisational skills.

Key responsibilities include supporting Department Heads with diary management, travel arrangements, meeting bookings, and greeting clients.

The successful candidate will also handle confidential and sensitive information, record meeting minutes, and prepare meeting packs.

Ongoing tasks include managing HR records, approving departmental time sheets, providing phone support, and liaising with stakeholders.

In addition, the incumbent will handle incoming and outgoing mail, draft responses to queries, and perform general office duties.

Main Responsibilities:

  • Diary management and travel arrangements
  • Meeting bookings and client liaison
  • Confidential and sensitive information handling
  • Meeting minute recording and meeting pack preparation
  • HR records management and time sheet approval
  • Phone support and stakeholder liaison
  • Mail handling and response drafting
  • General office duties

Requirements:

  • Excellent interpersonal and communication skills
  • Strong organisational and administrative abilities
  • Proficient in Microsoft Office Suite and Apple Keynote
  • Fast and accurate typing skills

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