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Executive Support Officer

2 weeks ago

Dublin, Dublin City, Ireland St John of God Hospital, Ireland Full time

At Saint John of God Hospital, we are seeking an exceptional Executive Support Officer to join our Administration Department. As a key member of the team, you will provide efficient and effective secretarial and administrative support to all areas of the department, consultant psychiatrists, medical / multidisciplinary teams, and any other personnel as directed.

Key Responsibilities:

  1. You will be responsible for providing full administrative and secretarial support to the administration department, including admissions, consultant psychiatrists, medical / multidisciplinary teams, and other personnel as required.
  2. You may also be required to provide relief and cross-cover for other administrative colleagues and to provide cover on the hospital's main reception desk / switchboard, mental health act administrator, medical record administrative functions, and admissions department as needed.
  3. Demonstrate flexibility in performing duties and work outside standard working hours if necessary.
  4. E nsure the smooth running of out-patient clinics for consultant psychiatrists, registrars, and additional team members as directed.
  5. The Electronic Patient Record should always be used for recording patient information and appointments.
Requirements:

To be successful in this role, you will require excellent organisational, administrative, secretarial, typing, and keyboard skills, including computer literacy and an excellent knowledge of Microsoft Office (Word, Excel, and Outlook). Audio typing experience is an advantage.

You will also need excellent communication and interpersonal skills, including the ability to communicate successfully and sensitively with a wide range of internal and external stakeholders.