Financial Operations Assistant

6 days ago


Maynooth, Co Kildare, Ireland Unijobs Full time

Job Role:

We are recruiting a Financial Operations Assistant to join our team at Maynooth University. The successful candidate will work closely with the Accounts Payable team, reporting directly to the Accounts Payable Supervisor.

The role involves preparing, coding, matching, checking of supplier and expenses payment runs to bank upload stage. The candidate will also ensure compliance with all tax and public sector requirements in regard to expenditure.

Key Responsibilities:

  • Purchase order processing to invoices and other manual processing
  • Reporting to Accounts Payable Supervisor on Creditors Reconciliations
  • Reporting to Accounts Payable Supervisors on Goods Received not invoiced
  • Ad-hoc assisting with and checking weekly expense claim payment runs
  • Ad-hoc Assisting timely processing of all non-staff expenses claims
  • Ensuring all claims meet both public sector and university's policies requirements
  • Ensuring timely resolution of queries on supplier accounts

Requirements:

  • Proven organisational and administrative ability including an ability to work on own initiative and to prioritise work in accordance with pending deadlines.
  • Previous experience in a busy Accounts Payable environment and working as part of a team.
  • Knowledge of statutory regulation, legislation, policies and procedures in relation to a public sector payment services function.
  • Good computer skill with a good working knowledge of Microsoft Office products and various report writers.


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