Office Operations Coordinator Role

5 days ago


Portlaoise, Laois, Ireland PARETO SECURITIES AS Full time
Job Overview

We are looking for an experienced Office Operations Coordinator to join our team.

As an Office Administration Manager, you will provide administrative support to our project development and delivery process.

Main Accountabilities:
  • Maintenance of internal databases and accurate data entry.
  • Support for setting up new users and managing access controls.
  • Coordination of document control platforms and ensuring smooth workflow.
  • Liaison with accounting department for invoice management.
  • Creation of engaging PowerPoint presentations.
  • Database management, including reporting, data analysis and manipulation.
  • Effective onboarding and offboarding processes for employees.
  • Document issuance and management.
  • Planning and organisation of training sessions.
  • Daily liaison with various departments and construction teams.
  • General administration duties, including filing and correspondence.
  • Purchasing and requisitioning site materials.
  • Payroll management and handling of subcontractor payments.
  • Telephone support and message distribution.
Your Profile

To succeed in this role, you should possess strong organisational skills, proficiency in Microsoft Office and effective communication abilities.

A background in a similar administrative position and knowledge of document control systems would be advantageous.

Ability to work well in a fast-paced environment and meet deadlines is essential.



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