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Information Governance Lead

1 week ago

Dublin, Dublin City, Ireland South Dublin County Council Full time

Key Skills and Qualifications

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We are seeking a highly skilled and experienced professional to fill this key role. The ideal candidate will have a strong understanding of data protection laws and practices, including the General Data Protection Regulation (GDPR).

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Key Responsibilities:

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  • Liaise with all sections within the council to establish and maintain effective corporate and departmental processes and systems to ensure all information handled and processed by South Dublin County Council is managed in line with the council's policies, procedures, and relevant legislation and regulation.\
  • Take strategic and operational lead for compliance with corporate governance standards within the organisation in the areas of Information Governance, Data Protection, Records Management and Retention, Freedom of Information, and Access to Information on the Environment.\
  • Monitor compliance with the council's data protection obligations concerning the operation of its CCTV systems and advise the council on the operation of such from a data protection perspective.\
  • Report and manage all data protection incidents and breaches and liaise with employees, affected data subjects, processors, and the Data Protection Commission, as required.\
  • Conduct or arrange for regular audits of Data Protection Compliance throughout the organisation including a data breach analysis and develop multi-annual plans to achieve and sustain compliance.\
  • Engage with ICT to review the adequacy of data and information security controls and to assist in the development and review of related business continuity plans and disaster recovery plans.\
  • Ensure all public information and council websites are up-to-date providing information to the public on their rights and compliant with all data protection requirements.\
  • Promote and embed a data protection culture within the organisation including delivery of staff induction and awareness programmes, developing and maintaining resources such as portals, training programmes, guides, tips, and supporting data protection champions as needed.\
  • Be responsible for cooperation with and act as the contact point with the Data Protection Commission on issues relating to processing, including prior consultation referred to in Article 36 of the GDPR, and to consult, where appropriate, regarding any other matter.\
  • Act as a contact point for data subjects regarding all issues related to processing of their personal data and to the exercise of their rights under the GDPR, managing subject rights requests and ensuring that processes to exercise such rights are organisationally efficient.\
  • Ensure each business unit maintains a current record of all categories of processing activities (ROPA) and is compliant with GDPR.\
  • Act as the Freedom of Information (FOI) Officer for the Council and the contact point for FOI/AIE (Access to Information on the Environment), and Personal Data Access requests, and liaise with decision makers and internal reviewers in dealing with requests for information, providing advice where necessary and ensuring that statutory deadlines are met.\
  • Maintain the FOI request tracking and recording system and the preparation of the FOI Request log as part of the FOI Publication Scheme requirement.\
  • Develop and advise on organisational compliance with Section 65 of the Local Government Act, 1994 and European Committees (Privacy and Electronic Communications) Regulations 2011, as amended.\
  • Lead and oversee the implementation of the prevailing National Local Authority Record Retention Policy across all Council operations.\
  • Manage, monitor, and report on the implementation of the Document Management and Storage system and ensure all departments and staff are aware of their associated requirements in adhering to this system in their management, storage, and use of documents and records.\\