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Administrative Support Specialist

2 weeks ago

Banbridge District, Ireland Kane Group Building Services Ltd Full time

At the Kane Group, we are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Managing Director. The successful candidate will be responsible for managing complex diaries, preparing reports and presentations, and attending meetings to take minutes and track actions.

This is an exciting opportunity for someone who thrives in a fast-paced environment and is comfortable working with confidential information. The ideal candidate will have a strong background in business administration, excellent communication skills, and the ability to prioritize tasks effectively.

The successful candidate will be responsible for:

  • Managing the Managing Director's diary, scheduling meetings and appointments
  • Preparing reports, presentations, and briefing documents
  • Attending meetings to take minutes and track actions
  • Liaising with senior management, department heads, clients, and external stakeholders
  • Overseeing confidential correspondence and handling sensitive information with discretion

We are looking for someone with:

  • A third-level business-related qualification (or equivalent)
  • A minimum of 35 years' experience in a similar role supporting senior executives
  • Proven experience in complex diary management and high-level administrative support
  • Strong commercial awareness and business acumen
  • Experience in project coordination and stakeholder management
  • Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Excellent written and verbal communication skills
  • Exceptional time management and organisational skills with attention to detail
  • Ability to prioritise, multitask, and work under pressure in a fast-paced environment

We offer a competitive salary and benefits package, including:

  • Cash health plan to include employee assistance programme
  • Four times salary death in service cover
  • Auto enrolment company pension scheme (salary sacrifice)
  • Company sick pay scheme
  • Enhanced maternity and paternity benefits
  • Paid professional subscriptions
  • Variety of employee discounts
  • Cycle to work scheme
  • Branded clothing
  • Active social and wellbeing committees
  • Annual health checks
  • Full use of onsite state-of-the-art gym
  • Awards for long service
  • Additional annual leave based on length of service
  • Training and development opportunities

Kane Group Building Services Ltd is an equal opportunities employer and welcomes applications from all sections of the community.