Personal Assistant

1 week ago


Dublin, Dublin City, Ireland Cpl Resources - Office Support Full time

We are seeking a highly skilled Personal Assistant to join our team and support the CEO of our global pharmaceutical client. As an Administrative Support Professional, you will be responsible for coordinating complex scheduling and calendar management for the President, ensuring timely prioritization of tasks and best practices are upheld.

Main Responsibilities:

  • Coordinate complex scheduling and calendar management for the President, ensuring timely prioritization of tasks and best practices are upheld.
  • Oversee daily functional operations through collaboration with leaders and colleagues, performing a range of administrative tasks.
  • Prepare and collate information for meetings, including agendas, documents, presentations, and reports, for effective distribution.
  • Proactively follow up on outstanding action items from previous meetings and seek updates.
  • Book complex travel arrangements and accommodation requirements for the President and SLT, including necessary documentation.
  • Compile information for reports and presentations through collaboration with relevant teams.
  • Organize internal and external meetings, preparing and circulating relevant documents in advance.

Requirements:

  • 3+ years of experience providing personal assistance/administrative support at C-suite level, preferably in a busy office environment.
  • Demonstrated ability to work flexibly and adapt to change in a fast-paced environment.
  • Proven ability to handle confidential information with discretion.
  • Strong customer presence, excellent communication, presentation, and interpersonal skills.
  • Strong relationship management skills, distinctive proactive problem-solving skills.
  • Excellent planning and organization skills, ability to multi-task, plan, and prioritize work schedules for self and work within agreed timescales.

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