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Corporate Travel Planner

3 weeks ago

Banbridge District, Ireland Gen Tech Recruitment Full time

Job Overview

Gen Tech Recruitment is seeking a highly skilled and experienced Travel Co-Ordinator to join their dynamic Contracts Team. The successful candidate will be responsible for coordinating business travel arrangements, including international and domestic flights, accommodation, car hire, dining, and other travel needs.

About the Role

This is a fixed-term contract to cover maternity leave. In this role, you will collaborate with various departments to plan and coordinate business travel arrangements, ensuring that all travel needs are met efficiently and effectively.

Key Responsibilities

  • Plan and coordinate travel arrangements, including flights, accommodation, car hire, and dining
  • Liaise with employees to determine travel requirements and confirm bookings
  • Work closely with the talent acquisition team to arrange travel for interview candidates and new hires
  • Organise travel for client trips and maintain client satisfaction throughout the process
  • Arrange team-building activities as requested by various departments
  • Provide prompt responses to travel disruptions such as delays, cancellations, or last-minute changes
  • Research travel options and present suitable choices for approval before booking
  • Prepare and distribute travel itineraries to employees
  • Escalate and obtain approval for travel requests exceeding budget limits
  • Assist travellers with obtaining passports and other necessary travel documents
  • Review monthly reports on awarded contracts to plan future travel schedules
  • Track and report on business travel expenses
  • Negotiate corporate rates for hotels
  • Monitor financial aspects of travel expenditures

Essential Criteria

  • Minimum of 6 months of experience in travel coordination
  • Minimum of 5 GCSEs (Grade C or above), including Maths and English
  • Proven ability to manage high volumes of travel arrangements effectively
  • Demonstrated experience in financial tracking and budget management

Benefits

  • Comprehensive in-house training and career development opportunities
  • Competitive pension scheme
  • Life assurance scheme
  • Health cash plan
  • Access to a smart wellbeing platform
  • Annual flu vaccine
  • Free annual health check during working hours
  • Increased annual leave based on length of service
  • Generously funded social events throughout the year
  • Electric vehicle charging ports
  • Access to a car emergency kit
  • Annual Christmas raffle
  • Yearly allowance for company branded clothing merchandise
  • Free, secure onsite parking
  • Dedicated departmental budget for team-building events