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Administrative Manager Position

2 weeks ago

Portlaoise, Laois, Ireland PARETO SECURITIES AS Full time
About the Role

This Administrative Manager position is a key role within our project development and delivery process.

You will work closely with a multidisciplinary team of construction and support functions to help deliver projects to global clients.

As an Office Administration Manager, you will play a pivotal role in ensuring seamless project execution.

Key Responsibilities:
  • Data entry and maintenance of internal databases.
  • Point of contact for setting up new users on site.
  • Team administrator for any document control platforms used.
  • Invoice management and liaison with accounts.
  • Preparation of PowerPoint presentations.
  • Management of internal databases including full reporting capabilities, data manipulation and analysis.
  • Onboarding and offboarding of employees.
  • Issuing documentation and management of same.
  • Organising training courses internally and externally.
  • Liaising with various departments and construction teams on a daily basis.
  • General administration including filing, drafting letters, assisting with tender returns, building organisational charts.
  • Site material requisitioning & purchasing.
  • Weekly payroll management including subcontractors.
  • Providing telephone support, recording & distribution of messages.
About You

We are seeking a highly organised individual with excellent IT skills and communication abilities.

Candidates should possess knowledge of document control platforms and have experience working in a similar administrative capacity.

The ideal candidate will be able to multi-task, work well under deadlines and contribute to a dynamic team environment.