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Secretarial Support Officer for Urology Consultants

1 week ago

Dublin, Dublin City, Ireland Beaumont Hospital Full time
Job Summary:

We are seeking a highly organized and detail-oriented Secretarial Support Officer to provide administrative support to our Urology Consultants in the Outpatient Service. The successful candidate will be responsible for managing clinic preparation, sitting in clinics, and maintaining accurate data collection.

The ideal candidate will have excellent communication skills, a high level of accuracy, and the ability to work effectively in a team environment. Proficiency in using eMed (National Renal database System) and Patient Administration Systems (e.g. BHIS, IPIMS) is desirable.

In this role, you will also be responsible for transcribing and typing materials, including all correspondence from clinics, proof-reading and editing material for grammar, punctuation, and spelling, and filing letters and reports regarding patients in their medical records.

You will be required to maintain accurate data collection, monitor and maintain office equipment and supply inventory, and ensure that healthcare records are maintained in accordance with the Healthcare Records Management Policies and Procedures.

This is an exciting opportunity to join our dynamic team and contribute to the delivery of high-quality patient care.

  • Key Tasks:
  • Manage clinic preparation, including pulling and preparing medical records
  • Sit in clinics to register patients as they attend
  • Transcribe and type materials, including all correspondence from clinics
  • Proof-read and edit material for grammar, punctuation, and spelling
  • Filing letters and reports regarding patients in their medical records
  • Maintain accurate data collection
  • Monitor and maintain office equipment and supply inventory
  • Evaluate infection control data and compliance with hygiene audits
  • Prioritize tasks and manage workload to meet deadlines