Clerical Officer

2 weeks ago

Galway, Ireland Cpl Full time

Administration Role & ResponsibilitiesDuties including (but not limited) to:Data entry·Record keeping / discharges / archiving.·Letters typed and emailed to various Consultant Secretaries. ·Keep all excel sheets updated as per patient information / changes reported.·Create new tables, format new SOP’s as requested by managers.Ordering·Stock control / Stock Rotation ·Liaise with nursing staff / managers for stock requirements.·Email Labs to order blood tubes / blood request forms weekly for stock room.·Keep track of service / maintenance of equipment, or repairs as needed.·Stationary orders to be processed as needed through IFMS·Monthly medical supplies and special orders/ dressings to be ordered on the 4th of each month.P/A duties·Establish different group emails for meetings and sharing of information.·Answer emails in a timely manner.·Organise online ‘Teams’ group meetings. ·Book rooms and organise onsite meetings.·Take minutes and distribute to attendees.·Print / provide any handouts requested for meetings and distribute.Scheduling ·Record daily referrals from nursing schedules and visits.·Prepare monthly BIU metrics before 14th of each month.Staff records·Collation and submission of weekly timesheets for nursing staff.·Keep records of training logs and update.Any other AD-HOC duties as they arise

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