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Administrator (Packaging & Marketing)
2 weeks ago
I’m currently recruiting an Administrator for our client who are a fast-growing, global brand.The role sits within a dynamic Product Management team and plays a crucial part in ensuring smooth packaging development, accurate artwork management, and efficient product launch processes. You’ll collaborate with cross-functional teams across Regulatory, Quality, Supply Chain, and Marketing, gaining exposure to all stages of product lifecycle management.This position offers a blend of coordination, documentation control, and stakeholder support within a fast-paced, global environment.Key ResponsibilitiesPackaging Operations & Administrative SupportAct as the central administrative and project support for all packaging workflows within wellness and nutrition product categories.Coordinate artwork creation, review cycles, and approvals through internal Quality Management Systems.Maintain all packaging documentation, including up-to-date specifications and version control.Ensure packaging meets brand, regulatory, and regional compliance standards.Organize, track, and manage packaging project timelines to ensure successful delivery.Support the maintenance and development of packaging-related SOPs.Facilitate communication across global marketing and cross-functional teams.Handle ad-hoc administrative duties supporting the product and packaging function.Project Coordination & Data ManagementAssist in managing project timelines, tasks, and reporting milestones.Oversee version control, file organization, and documentation across product and marketing systems.Support management of product claims, testimonials, and digital asset organization.Stay informed on market, regulatory, and category trends.Track artwork workflow metrics and provide insights for process improvements.Communications & Stakeholder EngagementServe as the primary point of contact for packaging administration queries.Liaise with design agencies, packaging suppliers, and internal teams to ensure efficient communication and approvals.Manage internal communication channels and ensure timely updates across departments.Coordinate translation needs for packaging copy when required.Support onboarding and training related to packaging processes.Help manage shared team inboxes and communication systems.General Administrative & Ad-Hoc SupportProvide daily administrative assistance to the Packaging and Product teams.Prepare reports, presentations, and artwork status updates.Maintain accurate records of packaging claims, certifications, and compliance files.Support artwork change logs and version histories.Contribute to additional tasks supporting broader product and packaging operations.Skills & Experience2+ years’ experience in administrative, operational, or coordination roles within a busy office, marketing, or product environment.Excellent organizational skills with the ability to handle multiple deadlines.Strong attention to detail and accuracy.Proficient in Microsoft Office (Word, Excel, PowerPoint).Confident communicator, comfortable working with global stakeholders.Experience with project/workflow tools (e.g., Asana, Trello, Smartsheet) is a bonus.Packaging or artwork workflow experience is advantageous but not required, full training provided.Interest in product development, packaging coordination, or marketing is a plus.Please apply today if interested or email with your updated CV for further info.
