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Personal Assistant Limerick
2 weeks ago
**Please note, this position is to be filled ASAP with any interested candidates to be available to commence work immediately.
Will not suit those with a notice period** Unijobs on behalf of our Public Sector Client, are currently recruiting for a Personal Assistant in Limerick City.
The working week will consist of 35 hours Monday - Friday, 9-5pm.
The hourly rate of pay is €18.76 per hour.
Temporary month to month contract.
*This position may be subject to Garda Vetting and Foreign Police Clearance, if applicable you will be required to obtain these prior to commencing in this role* Purpose of the Post To provide comprehensive administrative, clerical and secretarial support.
Principal Duties and Responsibilities: Administration Ensure the efficient day-to-day administration of area of responsibility.
Ensure that deadlines are met and service levels maintained.
Support the preparation and issuing of office documentation (correspondence, reports, etc.)
to the highest possible standard by monitoring and reviewing the work of the team to ensure quality and accuracy.
Preparing, checking & processing of data Ensure that archives and records are accurate and readily available.
Maintain confidentiality of documentation, records, etc.
Maximise the use of technology in ensuring work is completed to a high standard.
Ensure line management is kept informed of issues.
Ensure that stakeholders are kept informed and that their views are communicated to middle management.
Organise and attend meetings as required.
Take minutes at meetings and prepare for timely circulation following meeting.
Assist colleagues as requested Managing the diary, email account of area of responsibility.
Prioritising issues and events as they arise and acting as first point of contact.
Liaising with staff and the public as appropriate to respond to queries and for the completion of assigned tasks.
Undertaking of other such duties and responsibilities as may be assigned from time to time.
Customer Service Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying Line Manager of any deficiencies.
Ensure that service users are treated with dignity and respect.
Act on feedback from service users / customers and report same to Line Manager.
Evaluating Information, Problem Solving & Decision Making The ability to appropriately analyse and interpret information, develop solutions and contribute to decisions quickly and accurately as appropriate.
The ability to recognise when it is appropriate to refer decisions to a higher level of management.
A capacity to develop new proposals and recommend decisions on a proactive basis.
Flexibility, problem solving and initiative skills including the ability to implement change.
Communications & Interpersonal Skills Effective communication and interpersonal skills including the ability to present information in a clear and concise manner.
Strong written communication skills.
The ability to build and maintain relationships with a variety of stakeholders Excellent knowledge MS Office skills to include, Word, Excel and PowerPoint.
Skills, Competencies and/or Knowledge: Each candidate and every person holding the office must have; Previous experience working in a busy office environment (6 months +) Previous experience working as a PA Ability to work as a member of a team and make positive contributions to that team Have an organised and methodical approach to work Ability to work in a customer focussed environment Excellent written and verbal communication skills Excellent typing skills Able to maintain confidentiality Excellent Computer skills including Word, Excel, PowerPoint, e-mail etc.
Plan and organise work effectively.
Address priority issues and ensure the operation runs efficiently and effectively.
Flexible approach to work Willing to learn new skills Excellent teamwork and interpersonal skills.
Proven ability to organise work with an organized manner.
Unijobs is an equal opportunities employer Skills: Personal assistant PA administration admin secretary typing
