Operations Administrator

1 month ago

Wicklow, Ireland SGS Full time
Job Description Administration support to IRL & UK Gas Testing operations. Responsible for scheduling client visits/jobs via RGC (Job management software) to include, upload, job opening, monitoring of labour hours and invoicing. Complete risk assessment and method statements for site jobs being completed. Ensure purchase orders are in place to allow efficient invoicing of jobs. Complete invoicing of jobs within the required timeframe. Ensure all company data is up-to-date on customer portals in adherence to Heath & Safety standards and account requirements. Participate in operational meetings ensuring all information is prepared and available. Collaborate with the GAS Testing Manager ensuring that each member of the Team are assigned the correct jobs for completion; including cover if a member of the Team is on leave. Liaise with the equipment officer and ensure equipment is available for engineers to complete jobs when required.  Complete all shipping requirements needed for the operation of the Gas Testing operations. Support the GAS Testing Manager in the drafting of quotations, contracts and vendor approval questionnaires when required. Liaise with Sales and Quality departments when required with operation information. Procurement of routine spares and consumables as required for projects and/or day to day site works. Responsible for ensuring that all customers are unduly supported and any queries are responded to in a timely manner. Work effectively and cooperatively with other staff members. Develop open, honest, and respectful relationships with others and foster good working relationships within the team. At all times handle information confidentially and in line with data protection laws Constantly maintain the culture of the Company incorporating the values of the Company At all times, adopt a safe behaviour by exercising due regard for the health and safety of yourself, colleagues, and clients, in line with the Company’s policies and procedures Ensure full compliance with the Company’s Code of Integrity & Professional Conduct, and always adopt behaviour in accordance with SGS Equality & Diversity policy

Qualifications

An administration qualification or relevant experience. High level competency in Microsoft Office Suite products. Excellent attention to detail Excellent inter-personal skills Ability to work in a dynamic team environment Organised with the ability to work to tight deadlines Effective communicator Team player who actively participates in shared team objectives.

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