Site Controller/Document Clerk

2 months ago

Limerick, Ireland Run My Recruitment Full time

The Site Clerk/Document Controller will provide administrative and document management support to the site team. This role ensures that all documentation related to the construction site is properly collected, distributed, and archived in accordance with company and project requirements. The successful candidate will play a critical role in maintaining efficient communication and record-keeping for site operations.

Key Responsibilities

  • Maintain and update project documents, ensuring compliance with company and industry standards.
  • Ensure accurate record-keeping of all incoming and outgoing documentation (e.g., drawings, reports, RFI logs, material submissions).
  • Organise and maintain electronic and hard copy files, ensuring easy access for team members.
  • Support document review and approval processes by coordinating with relevant team members.
  • Provide clerical support to the site management team (e.g., data entry, photocopying, filing).
  • Assist with daily site reports, attendance logs, and other administrative documentation as required.
  • Maintain site visitor logs and ensure compliance with security and safety protocols.
  • Organise and schedule meetings, including preparing meeting agendas and distributing minutes.
  • Ensure timely distribution of project documents to all relevant stakeholders.
  • Act as a point of contact for site-related queries regarding documentation and record-keeping.
  • Collaborate with project managers, contractors, and subcontractors to facilitate efficient communication.
  • Ensure that documentation is maintained in compliance with the company's quality control procedures.
  • Support the project team in preparing for audits and inspections by ensuring that all necessary documents are readily available.
  • Assist in ordering and distributing site supplies and materials as required.
  • Ensure that all office equipment is properly maintained and functional.
  • Support the health and safety team by maintaining up-to-date records of site safety documentation.

Qualifications and Skills Required

  • Diploma or relevant qualification in business administration, document control, or a related field.
  • Previous experience in a similar role within the construction or engineering industry is preferred.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Familiarity with document control software or project management tools (e.g., Aconex, Procore, Viewpoint).
  • Knowledge of document management processes and best practices.
  • Strong written and verbal communication skills.
  • Excellent attention to detail, time management, and the ability to handle multiple tasks.
  • Ability to work collaboratively in a team environment.

Preferred Qualifications

  • Knowledge of construction industry standards and practices.
  • Experience with health and safety documentation.
  • Previous experience with large-scale construction projects.

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