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Senior Contingent Workforce Coordinator
4 months ago
The NEMO Contingent Workforce Coordinator is responsible for managing the flow of contingent workers into and out of the organization in accordance with predefined pre-clearance, on-boarding, and off-boarding activities and SLAs. Core work streams include monitoring the successful completion of compliance documents and pre-clearance steps, coordination of start date; monitor and resolve IT onboarding failures/stoppages and downstream integration failures/kick-outs, proactive end date management, off-boarding and the on-time removal of site/systems access and asset retrieval at the end of each assignment.
JOB DUTIES:
Provides direct support to the business for on-boarding, data changes, and off-boarding of contingent workers Performs Beeline record management (request entry, approvals, data changes and extensions, and terminations) Monitors the flow of downstream transactions for badge provisioning and IT access/asset requests Ensures all pre-clearance and pre-onboarding steps are met according to REGN policy (medical/background check) Performs start date management, coordinates closely with all parties, and works through issues/exception handling Conducts regular end date management, runs reports, follows up with Manager and Supplier, updates Beeline Supports worker off-boarding including end date coordination, sensitivity monitoring, and asset collection guidance Assist Program Manager with onsite terminations (and next day show-ups) in exceptional circumstances Coordinates asset collection with suppliers for remote workers and sensitive situations Monitors tenure limits, guiding the business and escalating to Program Manager as needed for assistance Supports the on-boarding and training of new suppliers including Beeline training and user/role management Responds to requests for reports and analytics, working with the Data Analyst and Program Manager to execute May have rotational responsibility to conduct and administer contingent workforce orientation (location specific) Supports requests for information for internal and external audits, as guided by the Program Manager Provides superior and consultative client service support to all REGN internal users and external suppliers Train Suppliers and REGN users on the use of Beeline, on/off-boarding practices, and documentation requirements Conducts basic intake of contingent workforce HR/ER matters and provides case summary to Program Manager Responds to inquiries about non-employee policy/practices, as guided by the Program Manager Works closely and collaboratively across REGN departments to triage user issues and provide timely solutions Investigate and resolve issues with Active Directory and IT profile setup for new worker onboarding workflows Investigate and resolve worker-record feed failures to 10+ downstream integrations (support from Management) Works in Beeline, MS Word, MS Excel, MS PowerPoint, and MS Outlook as needed to perform essential duties Performs filters and VLOOKUP’s in excel worksheets to triage and map non-employee data and IDs across systemsJob requirements
3+ years professional work experience; corporate environment preferred Education: Minimum Associates degree: Bachelors preferred Previous experience in a “front facing” HR or Talent role preferred but not required Previous experience working in a VMS or HRIS tool required; Beeline experience preferred Previous International experience is a plus Prior experience in a life sciences industry is a plus