PRS Block Property Manager

2 weeks ago

Dublin, Ireland Savills Full time

The Role / Location

Fantastic opportunity to join the leading Private Rented Sector Lettings & Management Team in Ireland and become established in a sector of Property Industry that benefits historical stability as well as consistent years of growth.

The role would join a Block Management Team within the PRS Lettings & Management Team, managing all Common Areas related services in a diverse portfolio of developments all over Dublin owned by large Commercial Landlords and Investment Funds.


As a client facing role, relationship management & people skills are key. Establishing and maintaining productive and pleasant working relationships with a wide range of parties to liaise and collaborating with other the Property Managers & Colleagues on the wider Savills Teams, Clients, Contractors & Residents.

The majority of the managed portfolio is made up of high-end new builds delivered in the last 2 - 3 years which include extensive Amenity Spaces, gyms, cinema rooms, games rooms, tenant lounges roof terraces, bookable spaces and site staff. This has brought a hospitality element to the management of PRS sites that the candidate should understand.


The candidate must be able to manage a fast-paced environment whilst maintaining high standards of professionalism, financial control, and compliance with health & safety legislation. The role is best suited to those who can work to their own initiative as well as part of a team - collaborating with the agents on the tenancy side to ensure the sites are serviced to standard with a solution focussed, can do, positive approach.


Budget understanding, financial management, planned preventative & reactive maintenance of soft and hard services is required to mechanical & electrical plant equipment and building fabric as well as improvement projects. The role also includes but is not limited to administration, tendering services, contract negotiation, security, H&S, energy management, ESG initiatives & landscape management.

You will support and be provided with support from the PRS Common Area Management Team

 

Key Responsibilities

  • Have a strong work ethic, pro-active attitude, keen desire to learn and develop their career and willingness to take ownership of projects.
  • Understanding individual clients and mandates to manage operations across designated developments.
  • Ensuring developments are kept at the required level by Savills and the Client.
  • Manage all contractor related documentation and delivery (tendering/health & safety / SLA/ SOP's /financial/ reporting etc.)
  • Serving as a Savills representative at Client Meetings.
  • Management of site Inspections of managed developments.
  • Budget tendering / preparation / operation / delivery.
  • Ensure Health and Safety actions identified in Audits are implemented in a timely manner.
  • Generating new ideas for cost savings and further developing site sustainability.
  • Periodic Reporting (Monthly, Weekly, Adhoc) with the support the central management team / client.
  • Certain Helpdesk Support Required Out of Hours


   Skills, Knowledge and Experience.

  • Property Management Licence essential.
  • Minimum of 4 years' experience in Property Management
  • OMC experience beneficial but not essential
  • Dealing with the implementation of site systems and services strategically within new and existing developments.
  • Ensure efficient, reliable, high-quality deployment of site maintenance and utility operations.
  • Previous experience in a customer facing role.
  • Ability to prioritise with good decision-making skills.
  • Have advanced problem-solving skills with a solution focussed mindset.
  • Establish and manage relationships with contractors to ensure quality and compliance of works in line with company policy and guidelines.
  • Must have strong financial awareness to manage costs & budgets across a number of sites.
  • Excellent awareness and quality management of Health & Safety.
  • Strong communication and interpersonal skills.
  • Have demonstrable record of continuous personal development within the industry.
  • Excellent IT skills and systems software experience.
  • Experience in working on multiple projects simultaneously.
  • Have strong self-management, organisational and administration skills.
  • High attention to detail
  • Leadership and team management qualities


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