Administrator

Administrator

A vacancy exists for an Administrator in Beneavin House.

Purpose of Position:

The Administrator coordinates and oversees all office activities while enhancing operational efficiency. A key part of the role is to provide assistance with different budgeting and bookkeeping activities while ensuring adherence to relevant company procedures and policies. The role plays a key part in assisting the Director of Nursing and team to provide person centred services for all within the Home that are of high standard.

Various duties include

        Prepare and issue regular Management Reports within the prescribed timescales.

        Ensure accuracy and timely reporting of Payroll details to Head Office.

        Maintain Staff attendance records and ensure accuracy of daily rota.

        Maintain complete files for Residents and Staff Members in line with the Company's policies, procedures, H.I.Q.A. standards, and regulations.

        Provide administrative / secretarial support to the Home Manager e.g. typing, filing, dealing with correspondence etc, within given timescales. Minute Taking duties when required.

        Process receipts of monies against Residents' accounts. Maintain records clearly recording all cash transactions and organising lodgements in a safe and secure manner.

        Prepare and submit relevant Resident financial information to the Head Office Accountant to ensure that invoices to Residents, the H.S.E. or persons so responsible are produced accurately and promptly.

        Follow up settlement of same using manual records and specialised computer software. Liaise with and Head Office Accountant to resolve any outstanding issues.

        Maintain an accurate record of all money held in site safe on a daily basis and reconcile same on a weekly basis.

The position also works with colleagues in the City West HQ (Finance, HR and Operations that supports the overall effectiveness providing timely information, data and records.)

Reports to:

Director of Nursing,

Requirements:

        Proven administrative experience

        Ability to work deadlines and within defined standards

        Superb written and verbal communication skills

        Strong time-management skills and multitasking ability

        Proficient in Microsoft Office, with aptitude to learn new software  and systems

        Solid interpersonal skills

        Experience managing budgets and expenses

        Experience developing internal processes and filing systems

        Ability to analyse data required for reports etc.

        Comfortable handling confidential information

        Ability to adapt to changing situations in a calm and professional manner

        Team player

        Ability to compose and produce standard letters and reports using IT applications (Word,Excel, Outlook, Timepoint. )

        Resident focused mindset.

        Excellent organisational and multi-tasking abilities.

Experience Required

3 Years administrative experience.

Leaving certificate standard of education.