Company Secretary Assistant

2 weeks ago

Dublin, Ireland SEI Full time
JOB DESCRIPTION

SEI Investments is a leading global provider of asset management and investment technology solutions.The company’s innovative solutions help corporations, financial institutions, financial advisors, and affluent families create and manage wealth. SEI is a people focused organization which encourages and recognizes employee development as being a critical component in the provision of excellent client service. An open, collaborative and detail oriented environment underpins this business objective.

Within its office in Dublin that carries on Fund Administration and Depositary services for proprietary and third party funds and Management Company/ AIFM services for SEI’s proprietary Irish funds, SEI is seeking a Company Secretarial Assistant . The successful candidate will be primarily responsible for ensuring that all company secretarial and corporate governance responsibilities in relation to three SEI Ireland and two SEI Luxembourg Boards, and three SEI Ireland UCITS investment funds are completed effectively and efficiently, with the assistance of external Company Secretarial providers and SEI Ireland’s Legal team. This role does not require the successful candidate to hold the formal officer role of Company Secretary.

The successful candidate will report to the General Counsel – Dublin and work alongside members of the Ireland and Luxembourg Legal and Compliance teams. This role has also exposure to all parts of the Ireland and Luxembourg businesses and involves working directly with Senior Management and Board Directors.

What you will do:

Effective and efficient organisation of board meetings including:

Scheduling and organising meetings.

Preparing Agendas, in conjunction with business and legal colleagues.

Managing the production, collection and circulation of Board papers using an on-line governance collaboration tool (BoardEffect).

Reviewing draft Minutes and co-ordinating their internal review.

Ensuring that there is effective follow through on all relevant matters arising at board meetings.

Liaising with the appointed external Company Secretaries/ external counsel regarding the updating of statutory registers, records and books and relevant CRO (Ireland)/ RCS (Luxembourg) filings.

Maintaining and updating Authorised Signatory Lists or the Irish and Luxembourg companies.

Co-ordinating annual Board Evaluation processes and documentation.

Overseeing and maintaining internal and external Beneficial Ownership Registers.

Coordinating signing of financial statements by Directors and liaising with the Finance Department and external auditors.

Administering the appointment or resignation of board directors and collaborating with Compliance colleagues on related CBI authorisations.

Maintaining existing annual corporate governance calendars for the relevant companies and company secretariat procedures.

Managing and prioritising the secretariat’s workload to ensure timely delivery against deadlines, and resolving and/or escalate ad-hoc issues as appropriate.

Handling correspondence and documentation for the company secretariat, including information and materials of a sensitive and confidential nature, using a high degree of professionalism and discretion.

Assisting with corporate governance related projects, researching and preparing reports and presentations, as appropriate.

What you will bring to the role:

Degree in law or business.

3-5 years’ experience working within a company secretariat function, ideally within a regulated financial services environment.

Good understanding of Irish company law legislation and corporate governance requirements in regulated companies. Understanding of the Irish Funds industry and CBI/ CSSF regulation would be desirable but not essential.

Experience in coordinating and attending board/committee meetings, including minute-taking and follow-up action management. 

Chartered Company Secretary in Ireland or committed to attaining that qualification in the near term.

Committed to expanding your expertise on corporate governance for regulated financial services firms.

P.C. proficient, particularly regarding Word, Excel and Teams.

Attributes We Value:

Methodical, with a strong attention to detail.

Strong oral and written communication skills and a good listener.

Ability to multi-task, prioritise work and manage time to maximise efficiency and to meet strict deadlines.

Individual who takes initiative and ownership of assigned responsibilities.

Be a reliable transmitter of information, i.e. you report issues “up the chain” as opposed to resolving on your own.

Team Player.

High Integrity/Ethics.

Benefits you can expect:

Healthcare for yourself, your spouse and any dependents under 18 years old. Pension Scheme, Life Assurance & Group Income Protection. Education Assistance, Sports Club Membership, Tax Saver Travel Benefits, Paid Parental Leave, 2 Paid Volunteer Days per year, Employee Share Participation Scheme and Competitive Annual Leave Entitlement.

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