Facilities Coordinator

6 months ago

Longford, Ireland Apleona HSG Facility Management Full time
Advert Text

Overall Purpose of the Job

Accurately and efficiently manage and co-ordinate aspects of various FacilitiesManagement Contracts. The Facilities Coordinator will work closely with an existing team,headed up by a contracts manager, to ensure the smooth running of these contracts.Services include Facilities Management, Hard and Soft Services, staff management, adhocprojects and back off administration (updating CAFM, KPI deliverables, reporting).

Main duties and Responsibilities

Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests. Timely execution of all Work Orders, within the permitted parameters. Ensure Key Performance Indicators are being achieved, escalating known issues to account manager. Review and approve sub-contractor invoices and verify works done (reports & dockets). Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner. Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing. Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures. Management of all utilities, monitor and document consumption levels. Efficient stock management and maintain sufficient levels of cleaning chemicals and consumables. Ensure high standards of cleaning are maintained at all times in accordance with the company cleaning policy. Management of the Asset register. Ensuring all damaged FF&E is recorded and reported.

Qualifications and Experience

Experience coordinating Hard and Soft Facilities Services. Experience in managing people. Experience with KPIs and client interactions. Qualification in Facilities Management preferably or suitable qualification in a business or technical field.

Working Pattern

Monday - Friday, 08:00 - 16:00

Job Ref

12959

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