Associate / Senior Associate - Clinical Central Services & Innovation – Vendor and Document Management
5 months ago
We’re looking for people who are determined to make life better for people around the world.
At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 39,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We are looking for people who are determined to make life better for patients around the world.
Eli Lilly Cork is made up of a talented diverse team of over 1,800 employees across 38 nationalities who deliver innovative solutions that add value across a variety of Business Service functions including Finance, Information Technology, Medical, Clinical Trials and more.
Lilly offers a premium workspace across our campus in Little Island, complete with flexible hybrid working options, healthcare, pension and life assurance benefits, subsidised canteen, onsite gym, travel subsidies and on-site parking. Inhouse People Development services, Educational Assistance, and our ‘Live Your BEST Life’ wellbeing initiatives are just some of the holistic benefits that enhance the career experience for our colleagues. Come join our team - Be Creative, Be an Innovator, and most of all, Be Yourself
The Clinical Central Services and Innovation (CCSI) organization orchestrates solutions that strategically enhances clinical research awareness and accessibility while increasing diversity, reducing burden, and speeding trial execution. This group partners across functions within Clinical Design, Delivery and Analytics (CDDA) and Product Research and Development (PRD) to influence trial design and deliver innovation solutions to support the execution of clinical trials globally for all business units across all phases of development.
Organisation Overview:
This role will serve as a pivotal position for Clinical Central Services & Innovation, ensuring coordination of end-to-end vendor management processes including but not limited to, vendor evaluation, purchase order Initiation, budget management , and invoice/supply Management and will also be responsible for creation and maintenance of process documentation and management of logistics in support of community-based research.
You will play a critical role in monitoring processes, recommending, and implementing process improvements,, and influencing business partners in the same and will be expected to work cross-functionally and globally with all business partners to ensure a strong commitment to excellence and innovation.
Primary Responsibilities:
This job description is intended to provide a general overview of the job requirements at the time it was prepared. The job requirements of any position may change over time and may include additional responsibilities not specifically described in the job description. Consult with your supervision regarding your actual job responsibilities and any related duties that may be required for the position.
Vendor and Document Management:
Monitor and track budgets at the trial level and enterprise level on a quarterly, semi-annual, and annual basis to ensure adherence to financial targets and tracking to forecasted spend.
Assist in the evaluation process of new vendors by coordinating requests for information (RFIs) and providing valuable input for vendor selection.
Coordinate processes to assess and qualify vendors in compliance with working with third party standards.
Oversee the invoice management process, including receipt, review, approval, and timely payment of invoices, ensuring accuracy and adherence to budgetary constraints.
Coordinate and manage event logistics, including venue selection, vendor coordination, and onsite support to ensure successful execution of events.
Initiate purchase orders (POs) and track their progress from creation to fulfilment, ensuring timely procurement of goods and services.
Manage inventory levels of supplies, identify procurement needs, and liaise with vendors to ensure timely delivery of supplies while optimizing costs.
Develop and maintain documentation governing processes across Central Clinical Services and Innovation, including contracts, agreements, and standard operating procedures (SOPs).
Ensure compliance with regulatory standards and inspection readiness by maintaining accurate records and documentation related to activities across Central Clinical Services and Innovation.
Project manage the creation, review, approval, and communication/distribution of recruitment & retention materials .
Partnership:
Serve as a domain expert across LRL and all Business Units
Model the Lilly leadership behaviours.
Partner with vendors to improve customer experience and monitor performance.
Collaborate with key business partners (i.e. , Quality, Privacy, Legal, , Procurement,) in delivery of the portfolio.
Provide coaching within the organisation that fosters inclusion and innovation, continuous improvement, and an external awareness and understanding.
Hold oneself and others accountable while recognising the critical impact as a team member.
Minimum Qualification Requirements:
Bachelor’s Degree in Business Administration, Supply Chain Management, or related field.
3+ years’ experience in vendor management, procurement, or related field.
Other Information/ Additional Preferences:
Strong proficiency in budget tracking and financial analysis.
Experience with writing specifications for data formats.
A clear understanding in global logistics and regulatory importation.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite and experience with vendor management software is preferred.
Strong attention to detail and accuracy.
Ability to work independently as well as part of a team.
Demonstrated ability to effectively partner/influence cross functionally to deliver results.
Detail oriented and can prioritise work according to timelines.
International travel required (10%)
Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.
#WeAreLilly
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