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Office Administrator

2 months ago

Ireland IPAV Full time

Employer: 

HJ Byrne Estate Agents

Job Description: 

Office Administrator (Sales, lettings, Property Management & Maintenance)

HJ Byrne Estate Agents are expanding in 2024, looking at new opportunities, new ventures and adding talented people with motivation and ambition. We have an exciting opportunity for an experienced Property Management Administrator to join the team in our Phibsborough branch.    

We are a successful and well-established real estate agency have being founded over 167 years ago. Our business has been built on providing a consistent high quality professional service to all of our clients. 

We are looking for motivated, driven and ambitious professionals who strive to exceed expectations and deliver excellence in service and client satisfaction.  This is a fantastic opportunity to join a dynamic team of professionals.  We thrive in a busy and dynamic environment, delivering exceptional service. The successful candidate will be self-motivated, proactive, and possess excellent communication and organizational skills, contributing effectively as a team member.

A brief, but not exclusive, description of the role and its requirements can be found below:

Responsibilities to include:

· General office administration  

· Supporting sales & letting agents

· Using CRM system & marketing tools  

· Drafting Ads for sales & lettings

· Ensuring full payment of rents and following up with tenants in arrears to collect payments in a timely manner

· Drafting: PSA contract documentation, LOEs for both Sales & Lettings

· Compiling of leases

· Transfer of utilities

· RTB registration

· Dealing with tenant’s queries and requests on a daily basis

· Arranging maintenance & repairs, liaising with tenants & contractors

· Providing tenancy management functions as part of a team for the landlord

· Coordinating tenant move ins & outs.

· Ensuring landlords are fully briefed and updated

· Keeping all records updated and in order & filed appropriately 

Essential Requirements:

· Enthusiastic and motivated, exceptional organisational skills and ‘can do’ attitude

· Must possess strong customer-oriented skill set.

· Ability to problem solve

· Excellent telephone manner

· Strong communication and negotiation skills

· Have fluency in written & oral English.

· Proficiency in the standard Microsoft office suite including in particular MS Word and Excel.

· Ability to build long term relationships with landlords, tenants and contractors

· General office administration experience, specialized knowledge would be an advantage

· Good eye for detail and ability to work to deadlines and be flexible to deal with tenant problems outside normal office hours 

Job Type:Full-time

Pay:Basic salary, bonus, pension scheme eligibility

Schedule:   Monday to Friday 9:00 – 17:30

Job Type:Full-time

Work Location: Dublin City Centre and in person. 

Applications by email to Careers@hjbyrne.com