Clerical Officer Grade V
Found in: beBee S IE - 3 weeks ago
Clerical Officer Grade V - Personal Assistant required for Public Service Institute in Palmerstown (Hybrid working)
- Immediate start
- Temporary contract, minimum 6 months
- Previous PA experience required
- Hybrid working Model
Principal Duties and Responsibilities
· Provide efficient and effective administrative and secretarial support to the Head of the Office
· Organise meetings, including co-ordinating calendars and attendance, preparation of materials (agendas, minutes, briefing papers etc), arranging venues, ensuring availability of technical equipment and catering.
· Attend meetings as required, taking notes and minutes and coordinating and tracking action points.
· Ensure that office documentation is prepared to the highest possible standard by monitoring and reviewing team work to ensure quality and accuracy, and issuing such documentation to relevant parties.
· Drafting and issuing individual correspondence to be approved by line manager.
· Ensure that all work is delivered within deadlines and that service levels are maintained, escalating matters where necessary.
· Establish and maintain effective and efficient communication systems, ensuring that communications reach the intended audience in a timely fashion.
· Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying line manager of any deficiencies.
· Maintain confidentiality of documentation, records, etc.
Eligibility Criteria
Previous PA experience is essential
· Previous Public Sector experience is desirable
· Experience of diary management involving scheduling and coordinating meetings, booking of meeting rooms, etc.
· Significant experience in a role that has involved dealing with senior managers and other key internal and external stakeholders;
· Experience of managing staff and supervising the workload of a busy office
· Experience working in a similar role within a Healthcare setting is desirable but not essential
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